Accounts Receivable Coordinator

Job Details

Job Code:

Division:
Admin

Job Location:

Bakersfield

Job Role:

5 – Individual Contributor

Job Classification:
Hourly

Pay Range: $30 – $36 per hour

Exemption Type:
Non-Exempt

EEOC Job Category:
Administrative Support Workers

Travel Required:

None

The Accounts Receivable Coordinator is responsible for managing all aspects of accounts receivable, including invoicing, collections, and reconciliations to ensure timely and accurate processing of payments.

• Generate and distribute invoices to clients accurately and in a timely manner, in accordance with contractual terms and billing schedules.
• Monitor accounts receivable aging.
• Process client payments via checks and electronic transfers, and accurately apply payments to customer accounts.
• Review client and project setup for accuracy.
• Assist in month-end and year-end closing process.
• Review and implement process improvements as needed.

• Prepare and maintain accurate records and documentation related to accounts receivable, including client contracts, billing statements, and payment histories.
• Assist with the preparation of financial reports and analysis related to accounts receivable activities.
• Assist with month-end close process related to accounts receivable.

• Follow up with clients on outstanding invoices through email, phone calls, and other communication channels.
• Collaborate with project managers and other team members to resolve any billing issues promptly.
• Provide timely and professional responses to client inquiries regarding billing, invoices, and payment status, ensuring excellent customer service.
• Collaborate with the accounting team on ad hoc projects and initiatives to streamline processes and improve overall efficiency.

• Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Investigate and resolve any discrepancies.
• Remain up-to-date on industry best practices, regulations, and trends related to accounts receivable management.

• 3+ years of experience in Accounts Receivable, preferably in a professional services environment.
• 3+ years of experience working with Excel and other Microsoft Office applications.

• High School Diploma or GED equivalent
• Bachelor’s Degree in Accounting, Finance, Business Administration, or related field is preferred.
• Notary Public is preferred

• Strong analytical skills
• Strong attention-to-detail skills
• Strong verbal and written communication
• Strong customer service skills

• Ability to reconcile accounts accurately and identify discrepancies
• Knowledge of invoicing different types of projects (Fixed Fee, T&M, etc.)
• Ability to prioritize deadlines and multi-task
• Ability to work independently
• Knowledge of accounts receivable practices
• Experience in Deltek Ajera preferred

• Seeing:
  Must be able to see well enough to read reports.
• Hearing:
  Must be able to hear well enough to communicate with customers, vendors and employees.
• Standing/Walking:
  Must be able to move about department.
• Climbing/Stooping/Kneeling:
  Must be able to stoop or kneel to pick up paper products or directories.
• Lifting/Pulling/Pushing:
  Must be able to lift up to 50lbs.
• Finger Mobility/Grasping/Feeling:
  Must be able to type and use technical sources.

Normal working conditions absent extreme factors.

The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.