Grant Accounting Manager - CSS

Overview

The Grant Accounting Manager for Community Support Services (CSS) will work closely with CSS Finance and Accounting leadership to ensure all accounting and administrative processes are in compliance with Association Services and Leadership (ASL), Funder, and Regulatory requirements. This position is responsible for the creation of monthly Journal Entries, including reoccurring allocations, accruals, and transaction corrections. This position will monitor and reconcile all items posted to the General Ledger against submitted documentation and ensure that expenses and revenues post to the correct natural account.

This position is directly responsible for ensuring all branch CSS Accounts Payable transactions are processed in both timely and accurately. The Grant Accounting Manager - CSS will be responsible for the supervision of the accounting team. Additionally, this position will provide oversight of quality assurance within both the accounts payable functions and journal entries.

SCHEDULE:

• M-F Standard 8 a.m.
  
  - 5 p.m (flexible hours)

WORK DESIGNATION:

• Remote (must work within San Diego County Region)
• In-person trainings 1-2 times a month
  • Please note that the work designation may change based on business needs.

• Supervise and motivate accounting staff to achieve departmental goals, encompassing recruitment, training, management, coaching, performance management, workflow oversight, and fostering staff development and recognition, while also assisting with daily/monthly tasks and projects
• Oversee comprehensive accounting procedures, encompassing accounts payable management, cash handling, cash advance, petty cash, expense report processing, and ensuring the prompt settlement of vendor invoices and expense vouchers while maintaining accurate records and control reports
• Ensures adherence to YMCA policies, procedures, and financial reporting requirements while providing ongoing communication with ASL to ensure compliance with all accounting functions
• Generate and submit complex monthly adjusting Journal Entries, accompanied by all necessary supporting documentation, for final approval
• Oversee and facilitate continuous training sessions for direct reports and branch staff, covering accounting and administrative procedures and processes, including, but not limited to, invoice coding, expense report documentation, and
• Independent Contractor paperwork. Verify the accuracy of all Journal Entries and Accounts Payable postings in the General
• Ledger, and perform necessary GL reconciliation and research
• Conduct End of Days (EODs) for the designated region, compile month-end packets, audit petty cash submissions, monitor cash hand receipts, and routinely perform quality assurance checks on Accounts Payable processes
• Oversees and monitors the accounts payable function for all branches within the region
• Oversee the quality assurance of both accounts payable functions and journal entries
• Supervise the compilation and consolidation of all audit and claim-related backup documentation
• Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing
• Participate in and attend all required staff meetings, trainings, YMCA staff development events and appropriate agency-wide committees

TRAVEL REQUIREMENTS:

• Must have access to reliable transportation to travel throughout San Diego County

SUPERVISORY RESPONSIBILITIES:

• Accounts Payable Clerk, Junior Grant Accountant - CSS

• Bachelor's degree in Accounting, Business, or a related field, or equivalent work experience required
• Minimum five years of administration, accounting, or finance work experience required
• 1 to 3 years of supervisory or management experience required
• CMA certification preferred
• Experience using Power Query, Power Pivot and Office Scripts preferred
• Accounting/GAAP knowledge required, with Non-Profit experience a plus
• Experience working in an accounting environment involving compliance with specific governmental regulations preferred
• Advanced knowledge of Microsoft Office Suite, with an emphasis on Excel, Word and Power Point
• Working knowledge of Kronos, Net Suite and Adaptive is strongly preferred

JOB

COMPETENCIES:

• Effective communication skills, both internally with staff, peers, and management, as well as externally with clients, regulators, and community partners
• Proficiency in analytical skills, particularly in assessing organizational processes for efficiency and policy compliance, with the ability to recommend and implement necessary changes
• Excellent interpersonal, presentation, written and oral communication skills
• High proficiency in organization, planning, communication, and administrative procedure implementation
• Outstanding critical thinking and troubleshooting skills with a keen attention to detail
• Ability to work in a very diverse setting with people of all backgrounds, cultures, and orientation
• Must be able to work independently and collaboratively as part of a team
• Ability to establish and maintain working…