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Administrative Analyst/Specialist Exempt I

CLASSIFICATION

TITLE:

Administrative Analyst/Specialist Exempt I

UNION CODE: R09

FT/PT:
Full-time

PAY PLAN: 12-month

WORKPLACE TYPE:
On-site (work in-person at business location)

ANTICIPATED HIRING RANGE:
Step 1 $ 5,274 - Step 4 $ 5,597

CSU CLASSIFICATION SALARY RANGE:
Step 1 $ 5,274 – Step 20 $ 7,684

PAY BASIS:
Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE

TO APPLY:

Open to all qualified applicants

POSITION

PURPOSE:

Under the general direction of the Director of Budgeting, Accounting & Reporting Services, Athletics, Student Affairs & SEM, the Administrative Analyst/Specialist (AA/S) Exempt I independently performs specialized fiscal, accounting, budget, and administrative analysis for Student Affairs, with primary responsibility for Housing operations. The position serves as the primary departmental budget analyst for Housing and applies thorough knowledge of accounting and budget procedures, applicable CSU policies, tenant laws, license agreements, and operational billing practices to analyze financial activity, monitor budgets and expenditures, reconcile financial records and systems, and ensure accurate and appropriate Housing billing and financial transactions.

The AA/S Exempt I exercises considerable judgment and discretion in analyzing resident accounts and financial transactions, researching and resolving discrepancies, evaluating financial variances, and determining or recommending corrective action. The position serves as a financial and administrative resource to the Director of Student Housing and the Associate Vice President for Student Affairs, providing analysis, information, and recommendations related to Housing operations.

The position also coordinates Housing billing processes and related system activities; collaborates with campus partners to resolve financial, billing, and procedural issues; trains departmental staff on applicable processes; provides lead work direction to student assistants; and participates in financial process and internal control improvements.

DUTIES & RESPONSIBILITIES:

Accounting & Budgeting

• Independently perform accounting, budget management, and variance analysis for Housing, including researching, interpreting, and applying applicable tenant laws, CSU policies, accounting and budget procedures, and operational billing practices. Serve as the primary departmental liaison on related fiscal matters.
• Independently analyze resident account activity and determine appropriate room and board charges each term based on license agreements, occupancy changes, enrollment status, cancellations, damage assessments, and other applicable circumstances. Collaborate with Facilities and Housing Officers to determine accuracy of charges as needed.
• Using considerable judgment and discretion, review account activity for accuracy, research and resolve discrepancies and contested charges, and ensure billed amounts are consistent with license agreements, Star Rez, People Soft, and applicable policies and business practices.
• Analyze supporting documentation and prepare invoices, MOUs, journal entries, and other financial transactions related to Housing revenues, including summer terms, special events, and unique residency agreements, ensuring appropriate accounting treatment and compliance with applicable requirements.
• Analyze and reconcile Housing financial transactions, sub-ledgers, reports, and financial records, including Star Rez and People Soft, to ensure the appropriate coding and assignment of revenues and expenditures. Identify and research discrepancies, determine underlying causes, and prepare or recommend appropriate corrections and adjustments.
• Based on analysis of financial activity, billing practices, account discrepancies, and identified control or procedural issues, develop and recommend…