Finance Assistant

Hours Per Week: 40

Job Type: Full-time, Non-Exempt

The Finance Assistant I is responsible for supporting the organization's financial operations by maintaining accurate financial records and assisting the Bookkeeper with daily accounting functions. This position helps establish and maintain financial accounts, accurately records and posts financial transactions, and ensures compliance with applicable laws, regulations, and organizational policies. The Finance Assistant I also assists with payroll processing and data entry, maintains payroll and financial records, and ensures that all required documentation is complete, accurate, and properly retained.

Additionally, this position provides administrative support to the Finance Department to promote the timely and efficient completion of accounting and payroll functions

• Review, verify, and process invoices by matching purchase orders, receiving documentation, and supporting documentation to ensure accuracy and compliance with agency procedures.
• Research and resolve invoice discrepancies by communicating with internal departments, vendors, and appropriate stakeholders.
• Review, code, and process organizational credit card transactions, ensuring proper documentation and appropriate expense coding.
• Support payroll processing by distributing, collecting, reviewing, and submitting employee timesheets and related payroll documentation.
• Maintain organized financial records, including invoices, payment documentation, and accounting files in accordance with record retention requirements.
• Provide purchasing and payment processing support and serve as a cross-trained resource for finance functions.
• Prepare journal entries and assist with maintaining accurate accounting records.
• Perform account reconciliations and assist with identifying and resolving discrepancies.
• Assist with grant-related financial activities, including budget coding, expense tracking, and ensuring expenditures align with funding requirements.
• Maintain accurate inventory records for office equipment and conduct annual inventory reviews.
• Respond to vendor inquiries regarding invoices, payments, and billing questions; assist healthcare providers and internal stakeholders with billing-related questions as needed.
• Prepare financial reports, documentation, and supporting information required for internal reporting, audits, grant submissions, and proposals.
• Maintain regular communication with the Bookkeeper regarding financial activities, outstanding issues, potential concerns, and operational needs.
• Follow agency policies, procedures, and compliance requirements while supporting the mission, philosophy, and goals of BAIHP.

• High School Diploma or GED required.
• Associate's or Bachelor's degree in Finance, Accounting, or related field preferred.

• 1-3 years of prior experience working in finance or accounting required.

• Valid CA driver's license.

• Strong analytical and problem-solving skills are needed to identify and resolve financial issues.

• Demonstrates proficiency in communication and writing skills.
• Language skills:
  Ability to read, analyze, and interpret general and professional documents.
• Ability to write routine and correspondence.

• Ability to foster teamwork; train and direct the work of team members and colleagues.
• Excellent organizational skills, including the ability to work productively and make independent decisions.

• Familiar with electronic healthcare records systems.
• Proficiency with using computer-based applications (e.g. Microsoft Office) and clinical information management systems.