Project Coordinator

Job Details

• Job Code:
• Division:
  Admin
• Job Location:
  
  Bakersfield
• Job Role:
  
  4 – Lead (No Direct Reports)
• Job Classification:
  Hourly
• Pay Range: $30 – $50/hr
• Exemption Type:
  Non-Exempt
• EEOC Job Category:
  Administrative Support Workers
• Travel Required:
  
  None

Summary

The Project Coordinator position is responsible for providing advanced, division-specific support to Division Manager, Project Managers, and technical staff, including assuming full responsibility for certain project activities.

Job Functions

• Administrative & Technical Support
  • Provide division-specific support, including:
    • Coordinate division meetings
    • Maintain division calendars
    • Order software, hardware, or other division-required items
    • Assist with resource allocation and scheduling
    • Facilitate billing reviews with Project Managers
    • Support or attend business development meetings or opportunities
• Document & Reporting
  • Set up new projects according to company procedures
  • Prepare project proposals, including drafting scope of work and estimates for Project Manager review
  • Serve as primary point of contact for all project correspondence (phone calls, emails, etc.)
  • Maintain all project correspondence according to document control procedures
  • Handle project cost tracking
  • Handle project tasks, including conducting research, collecting data, preparing reports, and compiling permit submittals and deliverables, with minimal direction from Project Managers
  • Handle project contracts and subcontractor documents
  • Attend, facilitate, and record minutes for project meetings
  • Prepare and distribute status reports to project team and stakeholders
  • Assist in the development of project plans, schedules, and budgets
  • Monitor project progress and performance against established goals and deadlines
  • Support or lead efforts to prepare RFP, RFQ, or SOQ packages
  • Target to complete approximately 85% or more billable work per week
• Communication & Collaborative Support
  • Coordinate travel arrangements for project-related travel (hotel bookings, etc.)
  • Schedule project meetings and maintain calendars, including light scheduling in MS Project
• Quality Assurance
  • Proofread documents for spelling, grammar, and formatting
  • Train and coach other administrative staff on company standards and procedures
  • Identify and support opportunities to improve company procedures
  • Assist in the implementation of quality control processes and procedures
  • Ensure all project activities adhere to company policies, industry standards, and regulatory requirements
  • Assist in the identification and management of project risks and issues

Experience

• Minimum three (3) years of project-support experience
• Industry experience preferred

Education

• Bachelor’s degree in related field (Business Administration, Project Management, etc.) or equivalent experience

• Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint) skills
• Ability to operate computer and office equipment (copier, scanner, telephone system, etc.)
• Advanced math, grammar, and spelling skills

• Excellent written and verbal communication skills
• Excellent time management
• Excellent organizational skills
• Excellent attention-to-detail skills
• Team player
• Strong work ethic
• Quick learner
• Ability to maintain confidentiality
• Independent worker
• Strong problem-solving skills
• Ability to perform complex tasks and multi-task
• Ability to work under pressure and meet tight deadlines

• Seeing:
  Must be able to see well enough to read reports.
• Hearing:
  Must be able to hear well enough to communicate with customers, vendors and employees.
• Standing/Walking:
  Must be able to move about department.
• Climbing/Stooping/Kneeling:
  Must be able to stoop or kneel to pick up paper products or directories.
• Lifting/Pulling/Pushing:
  Must be able to lift up to 50lbs.
• Finger Mobility/Grasping/Feeling:
  Must be able to type and use technical sources.

Working Condition:

Normal working conditions absent extreme factors.

Note:

The statements herein are intended to describe the general nature and level of work being performed, but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the discretion of the employer.