Executive Assistant

Description

We are looking for a detail-oriented Administrative Assistant to join our team in Bakersfield, California. This role requires an individual who excels in communication, organization, and multitasking to support both front desk operations and accounting functions. The ideal candidate will bring a proactive approach to problem-solving and a collaborative mindset to ensure smooth day-to-day operations.

Responsibilities:

- Manage front desk operations, including answering inbound calls, scheduling appointments, and greeting visitors with professionalism.

- Provide administrative support to the accounting department, assisting with accounts payable (AP) and accounts receivable (AR) tasks.

- Reconcile contract employee timecards on a daily and weekly basis to ensure accuracy.

- Organize and maintain office documents such as invoices, credit card receipts, and training materials by scanning, saving, and filing.

- Coordinate email correspondence and handle customer inquiries with clarity and efficiency.

- Utilize Microsoft Suite tools, including Excel, Outlook, Word, and PowerPoint, to complete various clerical tasks.

- Assist the Finance Controller and other team members with special projects and day-to-day operations.

- Maintain company records and complete required updates as needed.

- Collaborate with team members to identify and solve issues independently or in group settings.

- Ensure adherence to company policies and procedures while managing assigned duties.

Requirements - Minimum of 3 years of experience in an office or administrative role.

- Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.

- Strong written and verbal communication skills to handle correspondence and customer interactions.

- Familiarity with accounts payable and accounts receivable systems.

- Ability to multitask and manage priorities in a fast-paced environment.

- Experience with data entry and document organization.

- Problem-solving skills and the ability to work independently or collaboratively.

- Previous experience in a receptionist or front desk role preferred. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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