Bakersfield Office Manager

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Are you looking for a place where you can make a genuine difference in people’s lives? Search no further!

Compassionate Care Home Health Agency has five office locations (Fresno, Visalia, Modesto, Merced, and Bakersfield) and services eight counties throughout the Central Valley (Stanislaus, Mariposa, Merced, Madera, Fresno, Tulare, Kings, and Kern) – and we’re growing fast! Our top priority is maintaining our culture of respect and love for our patients and team, alike. Our commitment to our core values allows us to be a provider and employer of choice.

We understand that our employees are key to providing quality care and are our most important resource.

We actively seek career-oriented individuals, to whom we offer job security and upward mobility when appropriate – based on merit and performance. We proudly employ an accomplished team of professionals and our team is as diverse as the communities we serve, representing different ethnicities, religions, ages, national origins, and sexual orientations.

Join us today and grow with us!

We are currently seeking to fill the Office Manager Position in Bakersfield office
.

• Hourly, salary option available.
• Opportunity to accumulate overtime.

The Office Manager Bakersfield is responsible for directing and coordinating daily administrative and operational functions to ensure the organization operates efficiently, remains well-organized, and provides comprehensive support to clinicians, hospice staff, and leadership. This role is integral to maintaining operational continuity, managing supplies and vendors, coordinating hiring activities, overseeing scheduling, and upholding a clean, professional, and compliant work environment.

• Maintain a consistently clean, organized, and professional office environment.
• Ensure all common areas are properly maintained, including sweeping, mopping, window cleaning, and general organization.
• Provide daily operational and administrative support to clinicians and staff.
• Ensure all required office and clinical materials (including SOC packets) are printed, organized, and readily accessible.
• Scan and upload all completed SOC packets into Kinnser in a timely and accurate manner.

• Ensure clinicians have uninterrupted access to all required office and clinical supplies.
• Proactively order supplies to support operational and patient-care needs.
• Monitor and manage inventory levels to ensure
  • Adequate stock availability.
  • Compliance with expiration requirements.
  • Alignment with organizational demand.
• Prepare, assemble, and organize SOC folders for clinician distribution.

• Prepare, print all materials required for case conference meetings.
• Support bi‑weekly case conferences (every other Thursday), including
  • VIVE preparation.
  • Printed clinical documentation.
  • Sign‑in sheets and meeting materials.

• Track all supply orders and shipments using Click Up.
• Verify shipment details with vendors, including
  • Items shipped.
  • Quantities delivered.
  • Shipping and delivery timelines.
• Identify, communicate, and resolve shipping delays or discrepancies.
• Track drop‑shipped supplies sent directly to patients.
• Communicate with clinicians to confirm whether patient supply needs remain unchanged or require adjustment.

• Receive, organize, and manage incoming employment applications.
• Forward applications to appropriate supervisors for review and selection.
• Coordinate next steps based on supervisory decisions.
• Send preliminary questionnaires to selected candidates and proactively contact applicants to inform and confirm that the preliminary questions have been sent via text, requesting completion as soon as possible.
• Track candidate progress and update leadership accordingly.
• Send professional and compassionate rejection communications to candidates not selected, utilizing approved templates.
• Maintain and update a detailed candidate tracking spreadsheet to ensure accuracy and…