Administrative Assistant II, Bilingual

Administrative Assistant II, Bilingual

Location:

Bakersfield, California

Schedule:

Full-Time | Non-Exempt
Department:
Program Administration

Reports To:

Core Program Director

Pay Range: $18.00 - $18.50 per hour for employees hired in the Central Valley, CA. Actual starting salary may vary based on education, experience, skills, and market data.

Administrative Assistant II provides general program administrative support. Major responsibilities include front office support, maintenance of multiple databases, adherence to program/clients file record requirements, maintaining and reconciling program fund requests, and oversight of routine office operations.

• Provide reception and operate a multi-line phone system
• Handle incoming/outgoing mail
• Maintain and restock office supplies
• Schedule and manage meeting rooms and shared spaces

• Manage and reconcile petty cash
• Process fund requests, reimbursements, and vendor invoices
• Maintain donation records
• Generate accurate database reports

• Prepare meeting minutes, correspondence, and written summaries
• Support onboarding, offboarding, and ongoing HR processes
• Complete annual archiving, file audits, scanning, copying, and data entry
• Maintain program/client files in compliance with agency standards
• Complete administrative support tasks such as data entry, file management, scanning, copying, and preparing intake packets

• Serve as local tech support for office equipment
• Maintain multiple databases and ensure data accuracy
• Prepare materials for monthly safety meetings
• Follow confidentiality laws (HIPAA, etc.) and uphold company values

• Communicate clearly and follow instructions
• Demonstrate cultural sensitivity and maintain healthy boundaries
• Represent company with professionalism and integrity
• Perform additional duties as assigned

• 2+ years of clerical or business office experience
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Comfortable in a Windows-based environment
• Strong organizational and multitasking skills
• Ability to operate standard office equipment (copier/printer/scanner/fax, postage meter)
• Must meet state employment requirements: DOJ fingerprint & Child Abuse Index clearance, TB/Health physical, valid CA driver’s license & clean driving record (if driving required)
• Bilingual certification required (Spanish)

• This position is based out of Bakersfield, CA
• Schedule:
  
  Full-time, Monday through Friday

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching
• Access to free employee perks program with discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off
• Employee assistance program with 24/7 crisis line and up to 6 counseling sessions per issue
• Training opportunities to support ongoing development and career aspirations
• Collaborative, inclusive, and mission-aligned culture
• Opportunity to lead meaningful initiatives supporting employee wellbeing

The position typically operates in a standard office environment with quiet noise levels within OSHA safety limits.

This organization is an equal opportunity employer that values diversity, inclusion, equity, and access. The organization promotes a welcoming workplace accommodating differing worldviews, cultures, and lived experiences.