Sales and Marketing Assistant

Job Description

This job description may cause extreme excitement and career growth. At AMP Sales & Marketing Solutions, we believe a great workplace isn't just something we say — it's something you can feel when you join the team. Here, it's all about great collabs, ambition, and results but most importantly, we grow here, and we enjoy here. The part-time Sales and Marketing Assistant provides administrative and operational support to the station's Sales team, helping to ensure accurate order processing, timely collections, and compliance with regulatory reporting requirements.

This role will act as a primary point of contact for routine sales transactions at the station and will help maintain official records required by the FCC.

Sound like the right fit? Check out the checklist below and if it sounds like you, let's chat.

Your Day-to-Day (aka the Playbook)

The job scope of this new position would include (but not limited to) assisting sales in input orders, assisting with customer payments received at the station, support the FCC political file and assist with FCC Quarterly reporting.

• Assist sales staff with sales order entry and maintenance of order records in the traffic/sales system (e.g., OSI or station system).
• Process and record customer payments received at the station, prepare deposits, reconcile payment records and assist with billing follow-up.
• Support the FCC political file: maintain, update, and ensure accuracy of political ad documentation and public file materials; coordinate with management to assure compliance.
• Assist with FCC Quarterly reporting: gather required documentation, prepare reports, and support submission processes.
• Prepare and distribute sales materials, proposals and one-sheets as requested by Sales and Marketing Specialists and Sales Managers.
• Generate routine sales and revenue reports for Sales Managers and Sales and Marketing Specialists.
• File and maintain contract confirmations, insertion orders, traffic instructions and other sales paperwork.
• Answer phones and handle general sales inquiries in the absence of Sales and Marketing Specialists; route calls and messages appropriately.
• Support logistical setup for sales events, client meetings and station community activities.
• Assist with maintenance of programming and inventory data in the traffic system to ensure accurate availability and billing.
• Coordinate with finance/accounts receivable and the copy/traffic coordinator to resolve discrepancies and ensure timely invoicing and cash application.
• Perform general administrative duties such as copying, scanning, mail distribution, ordering supplies and maintaining organized files.
• Other duties as assigned to support Sales and station operations.

What We're Looking For

Education & Experience

• High school diploma or equivalent required;
  Associate's degree or coursework in business/communications preferred.
• 1–3 years of administrative or sales support experience preferred; broadcast sales or media industry experience is a plus.
• Experience with order entry, billing, cash handling and basic bookkeeping is preferred.

Skills & Competencies

• Strong attention to detail and accuracy, especially with numeric and regulatory data.
• Excellent written and verbal communication skills.
• Customer service orientation and ability to interact professionally with advertisers, agencies and internal teams.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with traffic/sales systems (OSI or similar), CRM systems and basic finance processes is desirable.
• Ability to prioritize tasks, work under deadlines and manage multiple requests from a fast-paced sales team.
• Discretion handling sensitive financial and customer information.

Working Conditions & Physical Requirements

• Typical office environment at the station; occasional after-hours or weekend work may be required for events or reporting deadlines.
• Must be able to sit/stand for extended periods, perform light lifting (up to 25 lbs) when setting up events or moving materials.

EEO AND INCLUSIVITY

Sinclair is proud to be an equal opportunity employer and a drug free workplace. Employment practices will not be influenced or affected by virtue of an…