Executive Assistant

Executive Assistant

Tammy Power, recruiting manager with Robert Half, is looking for an executive assistant to provide high-level support to the executive team in Bakersfield, California. This position suits someone who can manage competing priorities, communicate with professionalism, and protect confidential business information. The ideal candidate brings strong organizational judgment, follows through on important details, and helps keep daily operations running efficiently.

Responsibilities:

• Manage schedules by arranging meetings, appointments, and time-sensitive commitments while balancing shifting priorities.

• Serve as a central point of coordination to keep work moving smoothly across multiple activities.

• Track assignments, deadlines, and program milestones, providing updates and follow-up to support timely completion.

• Prepare client billing and related administrative records with attention to project status, accuracy, and completeness.

• Support project workflow from intake through execution, including prioritization, planning, and communication with involved parties.

• Draft routine correspondence, assemble reports and presentation materials, and prepare documents for review and signature.

• Organize staff meetings by scheduling sessions, distributing agendas, and capturing notes, summaries, and action items.

• Process expense submissions, maintain paper and digital files, and oversee mail and directory organization.

• Handle confidential legal, personnel, and financial information with sound judgment, discretion, and professionalism.