Operations Assistant

Apply now Job no: 559545
Work type: Staff
Location: Bakersfield
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Athletics, Probationary, Full Time, On-site (work in-person at business location)

Full-time

12-month

On-site (work in-person at business location)

Step 1 $ 4,047 - Step 4 $ 4,295

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

$4,047 - $5,896

Monthly

CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

Open to all qualified applicants

Under general supervision of the Director of Athletics, the Operations Assistant coordinates and oversees the day-to-day administrative and logistical operations for the CSU Bakersfield Men’s Basketball program. The position is responsible for planning and coordinating program activities, including team travel, meal arrangements, budget tracking and reconciliation, and recruiting visit logistics.

The incumbent independently organizes and prioritizes multiple operational functions, applying NCAA, Big West Conference, and university policies and procedures to ensure activities are conducted in accordance with established requirements. The position serves as the primary administrative liaison with Athletics compliance, facilities, and other internal units, coordinating processes, resolving operational issues, and ensuring timely completion of program needs.

Through ongoing coordination with coaching staff, Athletics administration, and campus partners, the position supports program operations by managing logistics, monitoring administrative processes, and ensuring operational activities are carried out effectively and in alignment with established guidelines.

• Plan, coordinate, and book all team travel including transportation, hotel accommodations, and itineraries for regular season and postseason competitions.
• Arrange team meals including on-campus dining coordination, catering for home events, and meal per diem management during away travel, ensuring alignment with operational needs and budget parameters.
• Develop detailed travel itineraries and communicate logistics to coaching staff, student‑athletes, and relevant Athletics personnel. Resolve and communicate updates and conflicts to itineraries as needed.
• Coordinate transportation logistics including charter flights, buses, and ground transportation for the program, troubleshooting issues and implementing solutions as needed.
• Oversee team equipment logistics, including coordination of shipping, tracking, and inventory needs in collaboration with equipment staff.
• Interpret and apply NCAA, conference, and university travel policies to ensure compliance and resolve travel‑related issues.

• Reconcile program procurement cards (PCards) and Concur expense reports monthly, ensuring accuracy and compliance with university financial policies.
• Track program expenditures against the approved budget and provide regular updates to the head coach and Director of Athletics.
• Process and submit invoices, expense reports, and payment requests in coordination with the Athletics business office.
• Maintain organized records of all financial transactions, receipts, and budget documentation for the Men’s Basketball program.
• Assist in the preparation of the annual program budget in coordination with the head coach and Athletics administration.
• Serve as the primary operational liaison between Men’s Basketball and the Athletics Compliance office, ensuring timely communication and adherence to NCAA and Big West Conference rules and regulations.
• Monitor and manage compliance‑related administrative tasks including practice…