General Services Coordinator II - Kern Admin

General Services Coordinator II

Clinica Sierra Vista is excited to be one of the largest Federally Qualified Health Centers in the Nation! We're honored to serve the men and women of the fields. We also offer care and support to the inner city, the rural and isolated, those of low, moderate, and fixed incomes, and families from an array of cultural backgrounds who speak several languages.

We don't inquire about immigration status because we simply don't need to know. If you come to us, we will treat you like any other patient.

As we grow our team, we are looking for individuals who believe the patient is always #1.

Why work for us?

• Competitive pay which matches your abilities and experience
• Health coverage for you and your family
• Generous number of vacation days per year
• A robust wellness plan and health club discounts
• Continuing education assistance to grow and further your talents
• 403(B) plan with company matching

Intrigued? We'd love to hear from you! Please review the job details below.

We're looking for someone to join our team as a General Services Coordinator II who:

The General Services Coordinator II is an administrative, analytical, and operational support position responsible for maintaining department data, analyzing service trends, preparing reports, supporting process improvement, and coordinating documentation across Facilities, General Services, preventive maintenance, vendor services, compliance support, emergency management support, department projects, and internal workflows.

This position supports department leadership by converting work order activity, preventive maintenance records, vendor documentation, inspection status, project updates, and department workflows into accurate reports, dashboards, recommendations, and process improvements. The General Services Coordinator II assists with department planning, project tracking, SOP development, reporting, compliance documentation, service performance monitoring, and Microsoft Office-based records management.

The role requires strong analytical thinking, attention to detail, professional communication, Microsoft Office Suite proficiency, and the ability to organize information across multiple sites, vendors, technicians, requestors, departments, and deadlines.

Essential Functions:

1. Analyzes work order data, preventive maintenance records, vendor activity, inspection status, project updates, and unresolved site concerns to identify trends, recurring issues, aging items, service gaps, and operational risks.

2. Develops and maintains department dashboards, Excel trackers, reporting tools, schedules, logs, and recurring reports to support leadership visibility into Facilities and General Services operations.

3. Prepares weekly, monthly, and ad hoc reports summarizing work order volume, completion status, aging requests, preventive maintenance completion, vendor activity, inspection status, project updates, unresolved concerns, and compliance documentation status.

4. Maintains data accuracy and consistency across department trackers, reports, schedules, work order records, preventive maintenance logs, inspection files, vendor records, project documentation, and shared department files.

5. Supports department performance management by tracking key indicators such as open work orders, overdue items, response trends, completion trends, preventive maintenance compliance, vendor follow-up, inspection status, and site-level service needs.

6. Reviews department workflows and recommends improvements to intake, work order routing, preventive maintenance tracking, vendor coordination, documentation standards, reporting, escalation processes, and internal communication.

7. Coordinates department-level project management support for General Services and Facilities initiatives, including project schedules, action item logs, risk and issue tracking, meeting documentation, stakeholder follow-up, vendor coordination, and leadership-ready status updates.

8. Assists department leadership with organizing, tracking, and reporting on site initiatives, operational improvements, system rollouts, vendor transitions, preventive maintenance initiatives, facility…