Assistant to VP of People & Culture​/Coordinator HR Strategic Initiatives

CANDIDATES ELIGIBLE

TO APPLY:

THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY.

CLASSIFICATION

TITLE:

Confidential Administrative Support II

UNION CODE: C99

FT/PT:
Full-time

PAY PLAN: 12-month

WORKPLACE TYPE:
On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $5,834 - $6,667

However, offer amount will be commensurate with candidate's experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,687 - $11,223

PAY BASIS:
Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

Under the general direction of the Vice President for People & Culture, the Assistant to the Vice President of People & Culture provides advanced confidential administrative and operational support for the Division of People & Culture. The incumbent independently coordinates administrative operations, executive support functions, division communications, confidential personnel and labor-related matters, budget and procurement activities, special projects, and campuswide programs and events.

The position regularly handles highly sensitive and confidential information related to labor relations, personnel matters, grievances, organizational planning, and executive-level decision-making. The incumbent exercises independent judgment in interpreting policies and procedures, coordinating complex activities, prioritizing competing demands, and providing administrative support for division and institutional initiatives.

• Provide advanced confidential administrative support to the Vice President for People & Culture and assist with division operations.
• Manage and maintain the Vice President's calendar, meeting schedules, agendas, and related materials, independently prioritizing appointments and coordinating scheduling conflicts.
• Coordinate meetings and administrative activities for the Vice President, direct reports, advisory groups, and division leadership.
• Prepare, review, and distribute correspondence, memoranda, reports, presentations, and campus communications related to HR policies, procedures, salary programs, holiday schedules, operational updates, and other division matters.
• Assist in handling sensitive and confidential personnel, labor relations, and union-related matters by gathering information, preparing correspondence, maintaining records, and coordinating documentation for grievances, investigations, Public Records Act requests, and related matters.
• Analyze, prepare, and distribute communications related to General Salary Increases, Staff Equity Increases, Longevity Increases, and other Chancellor's Office directives in coordination with the VP.
• Coordinate and process delegation of authority and signatory authority memoranda in collaboration with the President's Office and campus leadership.
• Monitor and respond to inquiries received through division email accounts, incoming correspondence, and telephone communications. Provide information and referrals while maintaining confidentiality and professionalism.
• Maintain division organizational charts and coordinate campuswide and divisional organizational chart updates for websites, reports, and budget publications.
• Coordinate travel arrangements and reimbursements for the Vice President and designated staff, including registrations, itineraries, hotel accommodations, transportation, expense reconciliation, and Concur support.
• Serve as timekeeper for designated staff and process timesheets, leave tracking, and related payroll documentation.
• Monitor and maintain VP office operations including supplies, equipment, facilities requests, keys, parking permits, print shop requests, and related administrative infrastructure.
• Assist with confidential reference review processes for outside agency inquiries regarding current and former employees by gathering and…