Purchasing Assistant

Purchasing Assistant

Contra Costa Electric is seeking a detail-oriented and proactive Purchasing Assistant to support the procurement, ordering, and tracking of materials and equipment for commercial, industrial, low-voltage, and utility projects. The ideal candidate will have experience in the electrical contracting industry and a strong understanding of sourcing, ordering, scheduling, documentation, and cost control.

Purchasing and Order Management

• As a backup to the purchasing agent, assist in creating and processing purchase orders.
• Assist with resolving issues related to shortages, back orders, damaged material, incorrect shipments, or returns.

Vendor Coordination

• Maintain supplier contact information.
• Support supplier compliance with company purchasing policies.
• Assist accounting department with setting up new suppliers in accounting system.

Material Tracking & Receiving

• Gather and confirm all delivery tickets and packing slips are received from the field and warehouse, and coordinate with Administrative Assistant for processing.
• Maintain backorder log and communicate weekly reports to project managers and purchasing agent.
• Assist project managers with monitoring and updating their material matrix

Equipment Rentals

• Enter purchasing data for equipment rentals into Power Purchase.
• Ensure rentals are coded correctly to jobs, phases, and cost codes.
• Track and confirm all purchase orders are routed to the appropriate approvers and confirm the purchase orders are approved in a timely manner.
• Track all rentals from initial requisition date to call off date.
• Receive, scan, and upload supplier invoices into pVault.
• Update purchase orders with corrections, changes, additions, and notes.
• Reconcile monthly statements from rental suppliers confirming all rental invoices are processed in a timely manner.
• Coordinate call offs with field foreman, project managers, and rental suppliers.
• Assist project managers with monitoring and updating their equipment rental matrix.
• Adhere to the prescribed Monday through Friday, 8am to 5pm work schedule.
• Ability to work overtime and weekends as needed.

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION AND EXPERIENCE

• 1–3 years of purchasing experience in the electrical or construction industry.
• Proficiency in procurement and invoicing software and Microsoft Excel.

KNOWLEDGE & SKILLS

• Business writing and reporting skills
• Knowledge of electrical materials and construction workflows.

REQUIRED COMPETENCIES

• Must maintain excellent communications and working relationships with multiple levels of employees, management, suppliers, and customers.
• Comply with EMCOR's Values, Business Code of Conduct, and Business Ethics.
• Must be skilled in prioritizing, problem solving, multi-tasking and planning/organization to meet deadlines.
• Perform work tasks by receiving direction and then working independently with an interest in quickly learning and applying new skills and abilities.
• Demonstrate consistent ability to be dependable, consistent, diligent, and thorough.
• Must be self-motivated, dependable, and able to work efficiently in a fast-paced environment.
• Must have high standards of quality with attention to detail.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English and collaborate with employees, vendors, and suppliers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room.

The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to job sites, or to attend…