Admissions, Administrative​/Clerical

Admissions & Records Technician II

Kern Community College District

Salary: $57,378.84 - $81,074.76 Annually

Job Type: Classified

Job Number: FY

Location: Bakersfield College – Panorama Campus, CA

Department: Admissions & Records

• Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.
• Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.
• Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.
• Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag various enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.
• Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.
• Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested.
• Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.
• Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.
• Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.
• Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.
• Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.
• Evaluate military records; post student military credit as appropriate to policies.
• Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.
• Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.
• Perform related duties as assigned.

Any combination equivalent to:
Associate's degree and two years of general clerical experience, preferably with experience in an admissions and records role.

• Course descriptions and articulation agreements.
• Policies and procedures relating to the District's grading practices.
• District admissions policies and procedures.
• Graduation and transfer requirements for various four-year colleges and universities.
• Modern office procedures, methods and computer equipment.
• Business letter writing and report preparation.
• Principles and procedures of record-keeping.
• Basic arithmetic.
• Perform arithmetic calculations quickly and accurately.
• Maintain accurate student attendance and transcript records.
• Operate microfilm and computer or data processing equipment used in maintaining office files.
• Respond to requests and inquiries from faculty, staff and students.
• Evaluate student records for graduation and transfer requirements.
• Calculate grade point averages quickly and accurately.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work.

Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.

The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.

See our Discrimination-Free Work Environment webpage for more information.

Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorizations should be established at the time of application submission.

The Kern Community College…