Administrative Assistant

Current job opportunities are posted here as they become available.

At Nwestco LLC, we don’t just work in the Petroleum and Car Wash Equipment industry—we lead it. For over 25 years, we’ve set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers.

We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Bakersfield, CA
. If you’re driven, safety-focused, and ready to grow with a company that values your experience, this is your moment.

?? Pay Range: $18/hr-$25/hr based on experience. Includes full benefits, PTO, and 401(k).

• Serve as the first point of contact for incoming calls, delivering professional and efficient customer support.
• Create, assign, and monitor work orders in Fieldpoint or other dispatching software to keep field operations running smoothly.
• Assist with daily dispatching by coordinating field technicians, schedules, and work order priorities.
• Prepare, review, and process customer invoices accurately and on time by verifying work orders, labor, materials, and supporting documentation.
• Coordinate with field personnel, project managers, and customers to resolve billing discrepancies and invoice questions.
• Support Accounts Receivable by tracking customer payments, monitoring outstanding invoices and aging reports, processing deposits, and assisting with collections.
• Review, code, and reconcile credit card receipts, purchase orders, and branch expenses accurately and on time.
• Manage accounts payable, invoicing, accounts receivable, customer credit applications, monthly statements, and other financial administrative tasks.
• Review environmental compliance testing documentation for accuracy, completeness, and quality before submission to customers or regulatory agencies.
• Organize and maintain compliance records, invoices, and company documentation in accordance with company and regulatory requirements.
• Communicate with field technicians to obtain missing or incomplete documentation and ensure timely project closeout.
• Maintain organized electronic filing systems while assisting with document management, data entry, and month-end reporting.
• Order and maintain office and field supplies as needed.
• Provide administrative support to managers and field teams while helping improve office procedures and workflows.

• High school diploma or equivalent (Associate degree or business coursework preferred).
• 1–3 years of administrative, office support, dispatching, invoicing, Accounts Payable, or Accounts Receivable experience; construction, service, petroleum, or other regulated industry experience strongly preferred.
• Experience dispatching or scheduling field technicians in a service, construction, or industrial environment.
• Experience preparing invoices, supporting Accounts Receivable, and resolving billing discrepancies.
• Familiarity with dispatching software such as Fieldpoint, Service Titan, or similar platforms.
• Experience with Net Suite or other ERP/accounting systems is preferred.
• Experience reviewing documentation for accuracy and completeness; environmental compliance documentation experience is a plus.
• Excellent customer service, written communication, and interpersonal skills when working with customers, vendors, technicians, and internal teams.
• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, and Forms), cloud-based document management systems, and basic spreadsheet reporting.
• Strong data entry skills with exceptional attention to detail and organizational ability.
• Ability to manage multiple priorities, meet deadlines, and handle confidential information professionally.
• A dependable, self-motivated professional with a proactive, problem-solving mindset and the ability to quickly learn new software and business systems.

Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC

All job offers are contingent upon successful completion of the following:

Ability to pass pre-employment physical with extensive lifting (up to 75 lb), twisting, pulling, kneeling, and squatting.

Ability to pass pre-employment…