Administrative Assistant

Administrative Assistant

Salary Range: $23.00 To $27.00 Hourly

With traumatic brain injury, life changes in an instant. For us, the is no greater reward than easing human suffering and helping people put their lives back together. As an Administrative Assistant, you will play a critical role in transforming lives and helping individuals regain their independence and quality of life. At CNS, we are a community of "PATHfinders" who work together to find every path possible for our patients to reach their maximum independence and quality of life.

We create a supportive work environment through selflessness, innovation, and hard work. We take work very seriously, but we also enjoy a great atmosphere of fun and professional development, and we are committed to promoting a rich environment for each other to thrive through collaboration and empowerment.

Shift: Part Time Responsibilities

The Administrative Assistant supports various managers through administrative and clerical assistance. Work can be part-time or full-time during the weekdays. Work is performed at the clinic or administration building. The position requires extensive telephone and computer use as well as a high degree of accuracy and flexibility when dealing with staff, patients, patient families, and funding sources.

• Supports Human Resources with discontinued policies and procedures, job descriptions and other archived documents. Creates and updates organization charts in Visio upon request.
• Handles mailing procedures related to Pitney Bowes postage. Refills postage machine, trains and assigns users on how to use the mail meter. Creates labels and tracks stamps created for individual departments.
• Prepares expense reports for select members of Executive leadership team. Assists other managers upon request. Contacts vendors for receipts, folio information, and itemized receipt breakdown. Matches receipts to company expenses, and codes billing invoices.
• Assist General Counsel and legal department with onboarding contracted physicians. Ensures files are current with updated copies of agreements, performance appraisals, licensure information, insurance documents, W-9 documents and any other required documentation.

Qualifications Experience and Education

• Educational Background:
  Must obtain/have general knowledge of brain injury rehabilitation and/or experience. Must have a high school diploma or GED.
• Work Experience:
  
  Must have basic knowledge of computers and Microsoft Suite software. Must be detail-oriented, have strong personal organization skills, and the ability to multi-task.

Benefits Package for Full-Time Includes:
At CNS, we value our employees and offer a comprehensive benefits package to support your well-being and professional growth. Here are some of the benefits you can enjoy as a full-time staff member:

• Paid Time Off:
  Enjoy generous paid time off to relax and recharge.
• Extended Sick Leave:
  Take the time you need to recover with extended sick leave.
• Insurance:
  Access to PPO medical, dental, life, and vision insurance starting the 1st of the month after hire. Employment includes annual enrollment in One Medical with telehealth also available through the company health plan.
• Paid Holidays:
  Celebrate with 9-10 paid holidays per year, including a floating personal observance day.
• 401(k) Plan:
  Plan for your future with our company matching 401(k) retirement savings plan.
• Professional License Reimbursement:
  Get reimbursed for your professional license fees.
• Continuing Education Assistance:
  Pursue further education with our continuing education assistance program.
• Daily Pay: access your earnings immediately after you complete your shift!
• Life Mart Benefits:
  As a valued member of our team, you have access to exclusive discounts and savings through Life Mart, a proprietary, members-only discount shopping website. Life Mart provides real savings on a wide range of products and services to help you manage everyday needs.
  
  Some of the benefits include:
• Travel:
  Discounts on flights, hotels, car rentals, and vacation packages.
• Tickets:
  Savings on movie tickets, theme parks, and other entertainment options.
• Electronics:
  Deals on the latest gadgets, computers, and home electronics.
• Family Care:
  Discounts on childcare, eldercare, and pet care services.
• Wellness:
  Savings on gym memberships, fitness equipment, and wellness programs.
• Home & Auto:
  Discounts on home improvement services, appliances, and auto care.
• Financial and Legal:
  Savings on financial planning, tax services, and legal assistance.
• Apparel:
  Deals on clothing, shoes, and accessories from top brands.
• Flowers & Gifts:
  Discounts on flowers, gift baskets, and other special occasion items.
• Restaurants and Dining:
  Savings on dining out at popular restaurants.

Wisely Financial Services:
As part of our comprehensive benefits package, we are pleased to offer access to Wisely's financial services. These services are designed to provide flexibility and control over your finances, helping you manage your money more effectively and achieve…