Administrative Support Assistant II

Apply now Job no: 560564
Work type: Staff
Location: Bakersfield
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

UNION CODE: R07

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $ 3,565 - Step 5 $ 3,859

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: Step 1 $ 3,565 – Step 19 $ 5,092

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE

TO APPLY:

Open to all qualified applicants.

POSITION

PURPOSE:

The Division of University Advancement engages CSUB alumni, donors and friends to connect the university with the community through communications, events, programs and philanthropic opportunities. The Division advances the resources available to the university and strengthens higher education in the region.

Under general supervision of the Vice President for University Advancement and Executive Director for the CSUB Foundation, and with daily lead direction from the Executive Assistant, the Administrative Support Assistant II provides a full range of moderate to complex administrative and clerical support for the Division of University Advancement. The position independently performs a full range of office support and financial processing functions, including front-line customer service, scheduling, travel coordination, data entry and reporting, and transactional budget support.

Work requires the use of multiple administrative and financial systems and the application of established university policies and procedures related to procurement, travel, and reconciliation. The incumbent is responsible for managing multiple priorities, ensuring accuracy and compliance of work products, and resolving routine issues through the application of judgment and established guidelines while supporting the operational needs of the division.

DUTIES & RESPONSIBILITIES:

• Serve as the primary front-line contact for the University Advancement office by responding to routine inquiries from alumni, campus partners, and external stakeholders. Provide accurate information, resolve standard issues, and route more complex matters to appropriate staff.
• Open and distribute mail into staff mailboxes daily. Following CSUB Cash Handling policies and procedures, safely and securely handle monetary payments (cash and checks), track payments received on the Foundation and Alumni check logs, photocopy, and submit to Accounting and Reporting or store appropriately as needed.
• Assist with coordinating and maintaining calendars for meetings and events and oversee shared resources/spaces like UA Conf room calendar and golf cart calendar, by scheduling appointments, reserving conference rooms, and ensuring logistical arrangements are completed in a timely manner.
• Prepare materials for meetings and events, including assembling agendas and compiling supporting documents.
• Assist with developing basic presentations using PowerPoint and other office software.
• Assist with processing travel-related activities in accordance with university policies, including preparing Travel Authorizations, coordinating travel arrangements (e.g., airfare, lodging, and transportation), and completing Travel Expense Claims using systems such as Concur. Review documentation for completeness and compliance.
• Assist with maintaining office operations by monitoring supply levels, initiating orders, managing break room cleaning schedule, and coordinating facilities, maintenance, and IT requests. Track requests to ensure timely resolution.
• Perform data entry and maintenance within Raiser's Edge, NXT, and other CRM…