Administrative & Billing Clerk

The Administrative and Billing Clerk is responsible for providing day-to-day administrative support while managing billing, invoicing, and payment records. This role ensures accurate financial documentation, efficient office operations, and professional communication with clients, vendors, and internal staff.

The Administrative and Billing Clerk is responsible for providing day-to-day administrative support while managing billing, invoicing, and payment records. This role ensures accurate financial documentation, efficient office operations, and professional communication with clients, vendors, and internal staff.

• Prepare, review, and process invoices, billing statements, and payment records
• Maintain accurate financial and administrative files (digital and paper)
• Verify billing information, resolve discrepancies, and follow up on outstanding payments
• Assist with accounts receivable and basic accounts payable tasks
• Answer phones, respond to emails, and handle routine correspondence
• Schedule appointments, manage calendars, and support office coordination
• Enter data into accounting or office management systems with a high level of accuracy
• Support other administrative tasks as needed to ensure smooth office operations

• High school diploma or equivalent (additional coursework in accounting or administration is a plus)
• Previous experience in an administrative, clerical, or billing role preferred
• Strong attention to detail and organizational skills
• Basic knowledge of billing procedures and office software (e.g., spreadsheets, word processing)
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines

• Accuracy and confidentiality
• Time management and reliability
• Customer service mindset
• Problem-solving and follow-through