Administrative Support Coordinator I

CLASSIFICATION

TITLE:

Administrative Support Coordinator I

UNION CODE: R07

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE:
Step 1 $ 4,047 – Step 4 $ 4,295

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: Step 1 $ 4,047 – Step 20 $ 5,896

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE

TO APPLY:

Open to all qualified applicants

POSITION

PURPOSE:

Under the general supervision of the NAGPRA/CalNAGPRA Repatriation Coordinator, the Administrative Support Coordinator I provides comprehensive administrative and operational support for the university's NAGPRA/CalNAGPRA program. The incumbent coordinates the day-to-day administrative functions necessary to support federal and state compliance activities, tribal consultation logistics, records management, reporting, budget tracking, travel coordination, meetings, and program communications. The position serves as the primary administrative resource for the program by coordinating office operations, maintaining confidential records and databases, preparing correspondence and reports, supporting program events and consultations, and ensuring the efficient administration of program activities.

• Coordinate the daily administrative operations of the NAGPRA/CalNAGPRA program, ensuring efficient workflow and timely completion of administrative activities.
• Establish, implement, and maintain administrative procedures, filing systems, and records management practices for confidential NAGPRA documentation in accordance with university records retention requirements.
• Prepare, edit, format, and distribute correspondence, memoranda, reports, meeting agendas, presentations, spreadsheets, and other administrative documents using a variety of software applications.
• Maintain confidential electronic and physical files related to tribal consultations, inventories, notices, transfers, correspondence, agreements, meeting records, and program activities.
• Coordinate calendars for the NAGPRA Coordinator, schedule meetings and consultations, reserve meeting space, arrange virtual meeting technology, and prepare meeting materials.
• Monitor the program's shared email account and telephone line, respond to routine inquiries, route requests to appropriate personnel, and ensure timely follow-up.
• Coordinate document routing, approvals, signatures, and distribution while ensuring appropriate confidentiality of sensitive records.
• Maintain the NAGPRA program website by updating administrative information, meeting announcements, forms, and other program resources as directed.
• Coordinate office supply inventories, purchase routine office materials, troubleshoot office equipment issues, and maintain an organized office environment.

• Coordinate administrative aspects of inventory projects, consultation activities, repatriation events, and educational programming by organizing schedules, preparing materials, tracking assignments, and monitoring project timelines.
• Develop and maintain tracking systems for consultation activities, inventories, correspondence, project milestones, statutory deadlines, and administrative deliverables.
• Compile information from multiple sources to prepare routine operational reports, project status summaries, spreadsheets, and statistical data for the NAGPRA Coordinator and university leadership.
• Coordinate travel arrangements, lodging, reimbursements, catering, parking, and meeting logistics for tribal representatives, consultants, campus partners, and program staff.
• Organize and coordinate workshops, training sessions, outreach events, committee meetings, and educational programs by managing registrations, preparing materials, coordinating facilities, and providing event support.
• Coordinate preparation and distribution of meeting packets, agendas, supporting documentation, and follow-up materials for consultations, advisory groups, and campus committees.
• Maintain program databases and spreadsheets to monitor inventories, consultations, correspondence, outreach activities, expenditures, and project status.
• Assist with coordinating meetings, conferences, working groups, and collaborative projects by organizing logistics and maintaining administrative records.

• Prepare purchase requisitions, payment requests, procurement documents, reimbursement requests, travel authorizations, and travel expense claims in accordance with university policies and procedures.
• Reconcile Procard transactions,…