SSE Dean's Office - Operational Support Coordinator & Associate Dean's Assistant

SSE Dean's Office - Operational Support Coordinator & Associate Dean's Assistant

Job no: 561475
Work type: Staff
Location: Bakersfield
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)
Position Description

UNION CODE:

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $ 4,367 - Step 4 $ 4,634

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: Step 1 $ 4,367 – Step 20 $ 6,362

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

POSITION

PURPOSE:

The College of Social Sciences & Education (SSE) is a large and complex academic organization comprised of ten academic departments and three academic programs serving approximately 5,000 students at the undergraduate, credential, masters, and doctoral levels. Adding to the organizational complexity is that Education includes 14 programs with distinct admissions, curricular, faculty/staff, and accreditation (state and national) elements.

Under the general direction of the Dean, with daily lead direction from the Associate Dean, the Administrative Support Coordinator II, Operational Support Coordinator & Associate Dean’s Assistant coordinates a full range of operational, administrative, and clerical support functions in their entirety for SSE. The Associate Dean has significant responsibilities associated with college operations including advising, curriculum, enrollment management, scheduling, and accreditation.

As such, the ASC II acts as direct support to the Associate Dean for these and other operational areas including but not limited to scheduling meetings and providing organizational support for select SSE committees, college event planning and coordination, coordinating and supporting travel organized and funded by the Dean’s Office, conducting analyses to contribute to solutions for a range of operational, procedural and administrative issues, and serving as the first point of contact for students, faculty and guests visiting the Dean’s office.

DUTIES & RESPONSIBILITIES:

• Independently manage and coordinate projects under the direction of the Associate Dean, such as space management, office and room transitions, and scheduling and enrollment.
• Maintain confidential files related to Associate Dean roles and responsibilities (e.g., student forms and petitions).
• Create facilities work orders for area building maintenance concerns and issues.
• Prepare, route, and maintain operational documents.
• Take minutes for meetings led or arranged by the Associate Dean and provide organizational support.
• Schedule daily, weekly, monthly meetings led or arranged by the Associate Dean that require collaboration of participant availability.
• Maintain calendar for Associate Dean.
• Arrange travel and prepare reimbursement forms for Associate Dean and Dean.
• Evaluate and make recommendations to the Associate Dean for improvements to SSE operational and procedural matters as needed.

• Maintain front office activities for Dean’s office; serve as Dean’s Office initial point of contact for students, faculty, staff, and community members.
• Support Dean’s office phone, email, mail communications with constituencies on and off campus.
• Support maintenance of Dean’s office equipment, supplies, and technology.
• Prepare, route, track Dean’s office fiscal forms, track expenditures, student payroll, etc.
• Maintain confidential files and logs
• Provide website support for the Dean’s office and the College.
• Maintain Dean’s Office Conference Room calendar.
• Coordinate and support Dean’s Office and College social media.