Administrative Assistant

Administrative Assistant

Kern Community College District

Salary: $64,849.20 - $91,630.20 Annually
44.5

Job Type: Classified

Job Number: FY

Location:

Bakersfield College -- Panorama Campus, CA

Department:
Instruction

Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.

Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration.

• Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures.
• Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts.
• Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software.
• Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests.
• Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files.
• Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports.
• Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs.
• Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items.
• Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff.
• Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries.
• Perform related duties as assigned.

• Any combination equivalent to:
  Associate degree and four years of increasingly responsible secretarial experience.

• KNOWLEDGE OF Modern office practices, procedures and equipment.
• Principles and procedures of financial record-keeping, bookkeeping and audit procedures.
• Basic principles and practices of fiscal, statistical and administrative research and report preparation.
• Policies and objectives of assigned program and activities.
• Budgeting practices regarding monitoring and control.
• Operation of computer equipment and specified software such as word processing and spreadsheets.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.
• Oral and written communication skills.
• Record-keeping techniques.
• Public relations techniques.
• ABILITY TO Read, interpret, apply and…