Grant Support Assistant

CLASSIFICATION

TITLE:

Administrative Support Assistant I

UNION CODE: R07

TEMPORARY END DATE: This position is temporary and ends on or before June 30, 2027.

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: Step 1 $ 3,641 - Step 5 $ 3,747

• However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: Step 1 $ 3,641 - Step 20 $ 4,847

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE

TO APPLY:

Open to all qualified applicants

POSITION

PURPOSE:

The Office of Grants, Research and Sponsored Programs (GRaSP) provides administrative infrastructure for the development and submission of grant proposals, and for the receipt and management of external and internal awards for sponsored programs of the University and the CSUB Auxiliary for Sponsored Programs Administration (SPA).

• Prepare standard hiring paperwork, student employment documents, and appointment requests for grant-funded employees.
• Prepare and process basic purchasing requests, requisitions, payment requests, travel requests, reimbursements, and other financial documents using established processes.
• Route forms and supporting documentation for required university approvals and signatures.
• Track the status of submitted paperwork and provide routine follow up with university offices to facilitate timely processing.
• Order laboratory and office supplies and maintain supply inventory.
• Reconcile monthly Pro Card reports according to established procedures.
• Maintain records of grant-related expenditures and assist with compiling routine financial information.
• Respond to routine administrative requests from faculty and staff by preparing documents, processing forms, and completing assigned clerical support activities.

• Assist the division Administrative Support Coordinator with routine administrative activities, including answering phones, greeting visitors, monitoring shared email inboxes, and distributing mail.
• Assist the division Administrative Support Coordinator in processing basic expenses for the TSSR and RCU programs.
• Assist with filing, record maintenance, data entry, and document preparation for internal funding programs.
• Apply established CSU and university office procedures in completing assigned work and refer policy or procedural questions to appropriate staff.

• Assist with registration, RSVP list, and sign in process for workshops and events.
• Create and distribute simple invitations, flyers, and other marketing and promotional materials for workshops and events.
• Assist with the general support of events as requested by GRaSP leadership.
• Assist with simple pre-and post-event requirements and logistics, including event set-up and break down.

High school diploma or GED and one (1) year of recent (within five years) experience in an office environment.

• Regular and reliable attendance is required.
• Basic knowledge of applicable university policies and procedures.
• Ability to use standard office equipment.
• Ability to identify and solve standard problems and refer more complex problems to appropriate staff.
• Ability to perform basic mathematical functions.
• Fundamental writing and presentation skills to effectively communicate standard information.
• Ability to respond to routine inquiries and explain standard policies and procedures to others.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from…