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Contracts Specialist

CLASSIFICATION

TITLE:

Procurement Professional II

UNION CODE: R09

TEMPORARY END DATE:
This position is temporary and ends on or before June 30, 2027.

FT/PT:
Full-time

PAY PLAN: 12-month

WORKPLACE TYPE:
On-site (work in-person at business location)

ANTICIPATED HIRING RANGE:
Step 1 $ 5,178 - Step 4 $ 5,495

CSU CLASSIFICATION SALARY RANGE:
Step 1 $ 5,178 – Step 20 $ 7,543

PAY BASIS:
Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 15 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE

TO APPLY:

Open to all qualified applicants

POSITION

PURPOSE:

The Office of Procurement and Contract Services is responsible for contract administration and procurement processes for CSU Bakersfield and its auxiliaries. Its mission is to respond to the needs of faculty, staff, and students and comply with State legislated purchasing mandates, and CSU and campus policies.

Working independently under general supervision of the Director & Chief Procurement Officer (CPO) or designee, the Procurement Professional II performs moderately complex procurement activities for information technology hardware and software, event-related services, transportation services, clinical placement and service-learning agreements, and commodity and service-related purchases conducted in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations.

The Procurement Professional II conducts purchasing and contract administration activities, coordinates formal and informal solicitations, reviews and processes procurement transactions, and provides procurement guidance and support to campus departments. The incumbent supports procurement workflow processes within the CSUBUY Procure-to-Pay (P2P) system including punchout purchasing, requisition routing and Level I support to campus users.

The Procurement Professional II provides high quality customer service, operational support, and procurement solutions while building and maintaining relationships with campus staff and faculty, managers, community professionals, and suppliers or contractors.

DUTIES & RESPONSIBILITIES:

Contract Administration

• Review, prepare, and process contracts of limited complexity for goods and services including but not limited to information technology hardware and software, event-related services, transportation services, clinical placement agreements, and service-learning agreements.
• Monitor contract and agreement terms and assist with processing renewals, amendments, extensions, and terminations.
• Coordinate with campus departments, Risk Management, University Counsel, and external agencies to facilitate contract review and execution.
• Resolve up to moderately complex contract issues or disputes, ensuring compliance with contract terms and conditions. Elevate more complex issues to senior staff or leadership as needed.
• Maintain contract records within applicable procurement and contract management systems.
• Participate in project meetings and committees related to procurement operations, technology purchases, and procurement workflow processes.

Purchasing

• Evaluate suppliers, goods, and services and select most advantageous supplier for the procurement.
• Review and prioritize requisitions as well as evaluate and assist with proposed specifications.
• Perform moderately complex negotiations, including legal terms, price, payment terms, and delivery options.
• Obtain required documentation from requestors and suppliers including quotes, proposals, insurance certificates, IT documents, and tax forms.
• Review monthly open purchase order reports to resolve open orders by communicating with Receiving, Accounts Payable, requestors, and/or vendors.
• Utilize Pro Card for processing low-risk orders to maximize campus rebate and improve cost savings.
• Provide guidance to campus departments on procurement procedures, requirements, and allowable procurement methods.

Procurement…