Finance Specialist

Finance Specialist

The UFW Foundation is looking for an experienced Finance Specialist to join our team. This position is a great opportunity for someone who has experience with federal and state contract and grant awards. The position will work collaboratively with the Finance team and organizational directors to support finance activities of several programs and contracts. This position is a key role in the organization and will have interaction with a wide array of stakeholders including external partners and funders (local, county, state and federal).

This position reports to the Budget and Grants Director.

Essential Functions:

• Be a trusted resource and support to internal clients with data driven management and financial analysis as needed across the organization.
• Review grants and contracts for understanding of budgetary restrictions within the grant.
• Monitor, prepare, review and manage grant and contract invoicing/advances, financial analysis.
• Prepare monthly, quarterly, annual expense reports for grants and contracts.
• Prepare and process journal entry transactions for appropriate grant and contract expenditures.
• Monitor and ensure subrecipient's fiscal compliance with all applicable terms and conditions.
• Responsible for monitoring subrecipients to ensure proper stewardship of awarded funds.
• Coordinate the collection, preparation and delivery of sub-recipient financial documents to funders.
• Closeout grants and contracts when project period has ended and all funder requirements are complete.
• Complete ad hoc projects as directed by Chief Finance Officer, Chief Executive Officer, Executive Team members, and / or other staff as requested.
• In partnership with the Budget and Grants Director and/or Chief Finance Officer, review grant spend-down of available funds on a monthly basis.
• Assist the Budget and Grants Director in creating the annual budget and midyear revised budget, creating tools for and collecting data from multiple programs.
• On a quarterly basis and as needed, check in with all program directors to anticipate any significant variances from organizational budget.
• Identify when budget modifications are necessary and partner with the Budget and Grants Director and/or Chief Finance Officer on managing the budget modification process, ensuring that changes to the budget are appropriate.
• Prepare financial pro forma and /or budgets for funding and grant applications.
• Make and implement recommendations to improve finance processes and procedures.
• Assist with annual audit as determined by the Chief Finance Officer.
• Create and maintain documentation of processes and procedures in relation to duties of the job.
• Actively participate in reflective supervision.
• Other duties and functions as are necessary or incidental to the proper performance of this position and as assigned.

Minimum Requirements:

• Dedication to Mission. A genuine interest in immigrant and farm worker rights.
• Demonstrated ability to speak and write in a succinct, informative, and respectful manner. such that content, expectations and timelines are clearly understood by diverse audiences.
• Experience creating complex financial models, forecasts and reports. Knowledge of regulatory requirements for state and federal funding streams preferred.
• Outstanding computer literacy including advanced proficiency in Microsoft Excel.
• Provide excellent customer service by responding timely and thoroughly to inquiries from internal and external stakeholders.
• Si Se Puede® (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.
• Speed, Precision, and Accuracy:
  Ability to work in a fast-paced, constantly changing environment with speed, precision and accuracy.
• Strong interpersonal and communication skills (oral and written), including the ability to listen and be responsive to coworkers and customers from outside agencies.
• Understanding of nonprofit accounting.
• Works well independently and within a multi-disciplinary team environment, managing multiple projects and priorities, and working cooperatively to meet internal and external requests. A teamwork mindset is essential.

Education and/or

Experience:

• A BA/BS degree in…