Accounting and Operations Associate

Accounting and Operations Associate

At Live Baltimore
, we love Baltimore to our cores. We work citywide to help neighborhoods thrive by attracting residents, retaining residents, and supporting healthy housing markets. We’re looking for an Accounting and Operations Associate who will help keep our accounting function running smoothly. This is a “roll up your sleeves” accounting and operations position where you can make a significant impact on Live Baltimore’s support of Baltimore City.

Working closely with the Director of Operations, the Accounting and Operations Associate will handle the day-to-day functions of accounting and payroll, as well as collaborate on strategic projects that will help us meet our organizational goals. The ideal candidate for this role enjoys variety in their day-to-day schedule and thrives on staying organized. We invite you to take a look at what we do and our impact on Baltimore in our most recent Annual Report.

• Streamlines accounting operations, including upgrading and maximizing Live Baltimore's use of Quick Books.
• Performs and/or assists in basic accounting research.
• Prepares and/or assists in preparing financial analyses statistics.
• Completes routine accounting assignments, including accounts payable, accounts receivable, monthly reconciliations, etc.
• Ensures that comprehensive accounting an organized manner.
• Assists with grants accounting.
• Supports annual budgeting process.
• Assess internal systems and recommends changes that would allow greater efficiency in monthly processing.
• Helps the Executive Director and Director of Operations prepare monthly budget reports and the year-end audit package.

• Processes bi-weekly payroll using payroll software.
• Ensures garnishments, taxes, and other with holdings are properly deducted and reported.
• Conducts semi-monthly payroll audit to ensure proper payments and deductions.
• Coordinates open enrollment for benefits, in collaboration with benefit brokers.

• Serves as point-of-contact for various building vendors (cleaning company, landlord, alarm system, copier, phone system, etc.)
• Orders and replenishes office supplies.
• Opens and processes daily mail and distributes to appropriate staff members.
• Maintains mailing lists for Live Baltimore mailings.
• Maintains inventory lists of office assets.

• Maintains passwords for various systems and accounts.
• Troubleshoots basic tech issues (hardware or software).
• Contacts I.T. vendor for advanced technology troubleshooting problems.
• Manages documents on the internal and cloud servers.
• Serves as the Microsoft and Apple Business Manager administrator.

• Provides support at Live Baltimore events, filling a variety of roles.
• Assists in planning event programming and content.

• Associate’s degree in accounting, finance, or business administration (or an equivalent combination of education and experience).
• 2-3+ years of progressively responsible experience and proven success in finance, accounting, and team collaboration.
• Knowledge of accounting, including accounts payable and accounts receivable.
• Outstanding oral and written communication skills.
• Customer service and goal-oriented, solutions mindset, and the ability to interact positively and professionally with fellow team members.
• Software proficiency, including but not limited to:
  • Intermediate proficiency with an enterprise resource planning (ERP) system, Salesforce preferred.
  • Strong proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook).
  • Strong proficiency with Quick Books or similar accounting software.
• Ability to work in a fast-paced environment, with excellent time management skills and attention to detail.
• Ability to maintain confidential and meticulous records.
• Strong organizational and planning skills with attention to detail and ability to multi-task, while staying ahead and on-track with work assignments.
• Ability to work on your own, think things through, and make decisions with minimal supervision and work collaboratively with a team.
• Excellent analytical skills, with the ability to follow established…