AR​/AP Specialist

Overview

Penguin Packaging Solutions is a fast-growing packaging distributor redefining partnership within the food industry. With operations in Maryland and North Texas, we supply packaging materials to food manufacturers, processors, re-packers, distributors, and grower-shippers nationwide through a high service, Just-In-Time model that keeps our customers’ production lines running seamlessly.

Our team operates by The Penguin Way, a set of five core values that shape everything we do:
Obsess Over Customer Success, Practice Extreme Ownership, Seek Excellence, Fly Freely, and Rage Against the Status Quo. These values aren’t words on a wall — they guide how we think, act, and serve.

We take our business seriously but not ourselves too seriously, fostering a culture that pairs accountability and high performance with humor, collaboration, and genuine care. As we continue to scale rapidly, we’re seeking a detail-oriented and highly organized team member to strengthen our financial operations and support our continued growth. The AR/AP Support Specialist will play a key role in ensuring accuracy, efficiency, and exceptional service across all financial touchpoints.

In this critical role, you will manage the accounts payable and receivable functions, ensuring timely and accurate processing of payments and collections, along with a variety of other accounting and administrative responsibilities. The ideal candidate should have a strong understanding of accounting principles and be adept at maintaining financial records in compliance with company policies and standards.

• Maintain and manage the company’s accounts payable and receivable ledgers, ensuring accuracy and adherence to accounting standards
• Process invoices, payments, and credit memos efficiently and accurately
• Research and resolve discrepancies or errors related to accounts payable and receivable
• Send invoice reminders and statements to customers and follow up as necessary
• Collaborate with the accounting and operations teams to ensure the accuracy and integrity of records
• Assist with month-end, quarter-end, and year-end reconciliations
• Assist with managing and maintaining all vendor and customer files
• Assist with the onboarding of new customers and vendors, and maintain accurate records
• Provide support to the Accounting Team in preparing for and responding to financial reviews, bank audits, and other compliance requests
• Provide administrative support to other departments as needed

• Bachelor’s degree in Accounting or Business Administration
• Strong understanding of accounting principles and practices
• Proven experience in managing accounts payable and receivable functions
• Excellent organizational skills with strong attention to detail
• Strong problem-solving skills, with the ability to identify and resolve discrepancies
• Excellent written communication and interpersonal skills
• Proficiency in MS Office and experience with accounting software, particularly Quick Books Online
• Ability to work accurately and efficiently in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team

• Sales Tax Filing and Reporting experience in multiple states
• Understanding of GAAP principles and experience applying them in daily recordkeeping
• Treasury Management
• Various ERP systems experience

Job Type: Full-time

Base Pay: $50,000.00 - $65,000.00 per year