Accounts Payable Clerk

Overview

We are seeking a detail‑oriented Accounts Payable Clerk with full‑cycle AP experience to support daily financial operations. This role will be responsible for processing invoices, managing vendor records, performing cash deposit entries, and ensuring timely and accurate payment processing. The ideal candidate is organized, deadline‑driven, and comfortable operating in a fast‑paced environment.

• Enter, audit, and process high‑volume vendor invoices with accuracy and compliance.
• Set up new vendors, maintain existing vendor records, and ensure proper documentation.
• Match invoices to purchase orders and verify coding for accuracy.
• Prepare and process check runs, ACH payments, and other disbursements.
• Manage AP aging, research discrepancies, and resolve invoice or payment issues with vendors.

• Enter and reconcile cash deposit entries daily.
• Support monthly, quarterly, and year‑end close through journal entries and reconciliations.
• Assist with audit support by providing AP documentation and transaction detail.

• Communicate with internal departments and vendors on invoice status, missing documentation, and discrepancies.
• Maintain organized AP files, statements, and reports.

• 2+ years of full‑cycle Accounts Payable experience, including vendor setup, invoice entry, payment processing, and cash deposit entry.
• Strong understanding of AP principles, invoice flow, and general accounting practices.
• Proficiency in accounting systems (People Soft, Oracle, Netsuite, Kronos, Coupa, etc) – huge plus if experience with Avila MIP.
• High attention to detail, accuracy, and ability to meet deadlines.
• Experience using Avila MIP (MIP Fund Accounting) or similar nonprofit accounting software.
• Prior experience in nonprofit, education, government, or grant‑funded environments (a plus but not required).

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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