Accounting Systems Analyst; NCS - Baltimore Convention Center

Overview

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THIS IS A NON-CIVIL SERVICE POSITION

Salary Range: $71,745. Annually

Hiring Salary Range: $71,745.00 - $91,572.00 Annually

The Accounting Systems Analyst analyzes and reconciles the various business enterprises and processes in support of the daily operation of the Baltimore Convention Center (BCC). The results ensure that financial data including monthly statements, event billing, and other vital documents are delivered timely and error-free to the appropriate stakeholders. The employee works collaboratively in a team environment to resolve problems by following general accounting principles, work instructions, and business operational procedures.

Incumbents receive moderate supervision from a technical superior. This position is part of the Financial Operation Department and reports directly to its director. All actions of the Accounting Systems Analyst must be in accordance with the policies and procedures of the BCC and the City of Baltimore.

The Accounting Systems Analyst is an exempt-from-overtime position and is classified as non-essential personnel within the City of Baltimore in respect to declared states of emergency. Duties may involve training and supervising office support personnel for specific projects and tasks but do not have any direct reports. (The following duties and examples illustrate the work performed in the position. This list is not inclusive.

Other duties not listed may be required to accomplish the work of the Convention Center.)

Daily/Weekly Tasks:

• Review data entry against contract language and inform sales teams of discrepancies to fix, allowing the close-out and billing of events
• Monitor incoming daily bank transactions for ACH, checks, City Journal Entries, and inform relevant staff of money received
• Review A/R and A/P transactions to ensure proper coding, approval, and posting of transactions into the event management system
• Provide effective auditing of event settlements, verify pricing and documentation, and work independently to find solutions
• Reconcile stagehand payroll records and submit for monthly reimbursement from A/V partner
• Attend departmental and cross-agency meetings, speaking on behalf of the Financial Operations department, its processes, and deliverables
• Support the Director, Procurement Specialist and Client/Partner Financial Liaison roles as needed

Monthly/Annual Tasks:

• Reconcile the Convention Center’s accounting systems and records to the City’s accounting systems and records
• Initiate the generation of monthly, quarterly, and annual financial reports; create journal entries to accrue expenses and revenues, correct accounting transactions, and reconcile accounts in accordance with Generally Accepted Accounting Principles
• Ensure transactions are accounted for in compliance with GAAP
• Reconcile monthly bank statements
• Create monthly reports calculating cash received to submit ACH to the city
• Create monthly reports for cash payments to submit to City treasury to replenish internal bank account
• Assist in smallware inventory twice a year
• Assist in preparation of annual financial audit
• Prepare Form 990 and annual state property tax submissions
• Reconcile credit card charges

Technology:

• Serve as a functional subject matter expert in the fiscal modules of Workday ERP and Momentus Event Management System
• Provide technical guidance on MS Office Suite and train others on proficient use of products as it relates to fiscal functions

Serve as a back-up to other positions in completing the tasks below, on a limited basis:

• Assist in the preparation and ongoing analysis of the Convention Center’s operating budget
• Analyze and audit accounting systems and procedures for the…