Accounts Receivable and Construction Project Accountant - Woodbine, MD

Position Title
:
Accounts Receivable and Construction Project Accountant, Woodbine, MD

Reports to: Accounting Manager

Date Prepared
:
April 2026

Exemption Status: Exempt

The Accounts Receivable (AR) and Construction Project Accountant manages incoming payments, generates invoices, and ensures timely collection of outstanding balances. They support the Construction team with cost management, compliance and reporting.

The main duties and responsibilities of the Accounts Receivable and Construction Project Accountant include:

Payment Processing
:
Match, post, and deposit payments (checks, wire, ACH) to appropriate accounts.

Collections
:
Monitor, track and follow up on past due accounts for Construction.

Reconciliation
:
Perform account reconciliations to ensure accuracy and resolve irregularities or inconsistencies.

Deposit checks
: scan daily checks received to bank

Write off/credits to accounts
: assist accounting manager with any adjustments to customer’s account.

SUB spread sheet
: update Company sub spread sheet weekly of payments received.

Construction Project Management

Manage all accounting related functions for Construction.

Assist project teams with any questions or needs related to the accounting department.

Manage sub-contractor agreements and match invoices received to such agreement before submitting them to AP.

Set up new jobs in accounting system.

Enter any change orders related to job.

Manage General Contractor website required for billing (Textura, Procore, GCPay)

Record Sales in Access

Monitor required Certificate of Insurance, order per General Contractor requirements. Set up any OCIP (owner-controlled Insurance Program) or CCIP(Contractor Controlled Insurance Program) in designated websites.

Monitor and verify any wage scale, tax exempt or certified job and set up accordingly.

Reporting and Compliance:

Prepare Labor reporting weekly for VP Construction.

Prepare Job Status reporting monthly for review by VP Construction and investigate any discrepancies.

Support external audits and provide documentation as required.

Ensure project activities comply with internal policies.

General Support:

Provide excellent internal and external customer service.

Support coverage and cross-train with accounting team members as needed.

Participate in process improvements to increase efficiency and accuracy.

High School Diploma or equivalent required.

Associate’s degree in accounting, Finance, or Business preferred.

Minimum of 5 years in Accounts Receivable/Construction Accounting experience required.

Experience with accounting systems (e.g., Quick Books, Net Suite, Sage or similar).

Intermediate to Advanced skills in Microsoft Excel.

Strong knowledge of accounting principles, financial reporting standards, and internal controls.

Excellent analytical, strategic planning, and problem-solving skills.

Excellent Communication and teamwork skills.

High attention to detail, accuracy, and ability to meet deadlines.

Ability to organize and schedule a high volume of work, and to react promptly to last minute changes in priorities.

Office-based role in a professional, smoke-free, and drug-free environment.

May require occasional overtime during month-end close or audit cycles.