Staff Accountant ; Receivables

Staff Accountant 2 (Receivables)

Baltimore, Maryland

The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to perform the job successfully. Job responsibilities may be modified or expanded over time, and the company will inform the employee of any such changes.

The Staff Accountant II – Receivables is responsible for overseeing the day-to-day accounts receivable functions for Enterprise Management Solutions, LLC and its affiliated companies. This position ensures the accurate and timely invoicing, payment posting, account reconciliation, collections follow-up, and monitoring of outstanding receivables while maintaining compliance with Generally Accepted Accounting Principles (GAAP), internal controls, payer requirements, and organizational policies.

Reporting to the Controller or CFO, the Staff Accountant II – Receivables serves as the primary accounting professional responsible for receivables oversight and revenue cycle support. The role collaborates closely with operational leadership, billing personnel, program managers, and finance staff to ensure revenue is accurately recorded, receivables are collected timely, and financial reporting remains accurate and audit‑ready.

• Manage full‑cycle accounts receivable activities across all assigned entities and affiliated companies.
• Review, prepare, and monitor invoices for customers, payers, grantors, tenants, residents, and contracted service recipients.
• Monitor accounts receivable aging reports and identify overdue balances requiring collection efforts or escalation.
• Perform payment posting and ensure receipts are accurately applied to customer accounts.
• Reconcile accounts receivable subledgers to the general ledger on a regular basis.
• Investigate and resolve billing discrepancies, unapplied payments, credit balances, denied claims, and collection issues.
• Coordinate collection activities and maintain documentation of collection efforts.
• Collaborate with operational and program leadership to ensure documentation supporting revenue recognition and invoicing is complete and accurate.
• Prepare journal entries and account reconciliations related to accounts receivable transactions.
• Assist with month‑end and year‑end closing activities.
• Support preparation of financial statements, audit schedules, and supporting documentation.
• Analyze receivable trends and provide recommendations to improve collection performance and cash flow.
• Ensure compliance with GAAP, company policies, payer requirements, grant requirements, and applicable regulatory standards.
• Maintain accurate records within accounting software platforms, including Sage and other approved accounting systems.
• Assist with revenue recognition processes and deferred revenue tracking when applicable.
• Participate in audit preparation and provide supporting documentation during internal and external reviews.
• Coordinate with external stakeholders as necessary to resolve billing and payment issues.

• Serve as the primary point of contact for accounts receivable inquiries, billing concerns, collection issues, and revenue-related escalations.
• Identify opportunities to improve revenue cycle processes, collection workflows, internal controls, and operational efficiencies.
• Assist with special accounting projects, software implementations, system conversions, and process improvement initiatives.
• Support budgeting, forecasting, revenue projections, and cash flow analysis activities as assigned.
• Conduct historical transaction research and provide ad‑hoc financial analysis to management.
• Collaborate with other accounting personnel to ensure consistency of accounting practices across affiliated entities.
• Participate in interdepartmental work groups focused on performance improvement, compliance, and operational excellence.
• Assist with the implementation and maintenance of billing procedures, documentation standards, and receivable management processes.
• Support internal and external audits by gathering documentation and responding to…