Accounts Payable Clerk

Accounts Payable Clerk

FLSA: Non-Exempt

Employment Type: Part Time

Hours per Week: 22.5

Work Schedule: Monday‑Friday 9:00 a.m. – 1:00 p.m.

Grade: 8

Compensation Range: $23,126

Employee is responsible for timely and accurately processing all documentation related to the payment of invoices for the college.

• Analyze paper approved for payment, auditing for proper coding, approvals, appropriateness, timelines, completeness, and accuracy.
• Enter all invoices into the college's accounting system for payment, determining proper vendor names and addresses; accuracy of data entry is crucial to prevent improper payment.
• Encourage electronic payment to vendors, including solicitation of electronic information and updating payment methods in vendor file.
• Process the college check runs, including payments to vendors, employees, and students; run checks and associated reports, complete check transmittal forms, obtain area supervisor approval, and handle mailing of appropriate checks.
• Create and transmit positive pay and electronic check files to the bank; also create and transmit the student refund file to Higher One on a regular basis.
• Assist with the processing of the weekly Educational Foundations check run.
• Troubleshoot and work with internal and external individuals on proper transmission of electronic files to various banks.
• Communicate budget shortfalls to cost‑center managers as they occur, and address inquiries from external vendors and internal employees.
• Cross‑train to assist coworkers during absences, processing employee reimbursements, invoice documentation, and invoices for payment.
• Assist the area supervisor in completing special projects, year‑end closeout, and other tasks.
• Ensure security and confidentiality of all accounting documents and assets in area of assignment.
• Audit vendor statements for unpaid invoices, checking for payment in the system, matching against open purchase orders, documenting payment information, notifying the vendor, and requesting additional copies of invoices if necessary.
• Assist with routine monthly journal entries.
• Process void check requests, including re‑issuance or complete cancellation of the payment.
• Fulfill all college requirements for annual staff development and diversity functions.
• Perform other duties as assigned.

Associate's degree

N/A

The position requires frequent interaction with internal and external constituents, is highly stressful due to high volume of work, confidentiality, year‑end processing, and dealing with the entire college community, outside vendors, and agencies.

Howard Community College offers competitive salaries, medical and dental benefits, tuition reimbursement, paid leave, and retirement options through the Maryland Retirement and Pension System.

Howard Community College is an Equal Employment Opportunity & affirmative action employer and values diversity within its faculty, staff and student population. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, gender, sexual orientation, gender identity, genetic information, disability or protected veteran status. The College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process.

For confidential assistance with the job application process, please contact the Office of Human Resources at 443‑518‑1100.