Accounting Clerk Lead

POSITION
:
Accounting Clerk Lead

DEPARTMENT
:
Retail Operations

LOCATION
:
Kneads Bakeshop

REPORTS TO
:
Chief Financial Officer

Salary
: $22.00-$24.00

The Accounting Lead is responsible for supporting the day-to-day Accounts Receivable and Accounts Payable functions. This position supports the accurate processing of customer payments, timely handling of vendor invoices, and proper documentation within accounting and wholesale platforms. The Accounting Lead works closely with the Chief Financial Officer and collaborates with the sales team to address weekly billing matters. This position requires strong attention to detail, organization, and adherence to established procedures and compliance standards.

• Log and track incoming checks on the network.
• Copy checks, separate them from remittance documentation, and submit for deposit processing while retaining organized records.
• Complete and verify wholesale billing each Monday and submit the weekly sales report from the wholesale platform to the Chief Financial Officer.
• Maintain accurate and organized customer files.
• Review the Accounts Receivable aging report on a weekly basis and communicate collection concerns to the Chief Financial Officer.
• Respond to customer inquiries and initiate follow-up communication regarding outstanding balances.
• Monitor Accounts Payable email inboxes daily for incoming vendor invoices.
• Review invoices in the accounting system to identify and prevent duplicate entries prior to processing.
• Prepare new invoices for management review and approval.
• Submit invoices for approval on a weekly basis and ensure approved invoices are scanned, properly coded, and uploaded into the accounting and inventory management systems with supporting documentation attached.
• Maintain accurate and organized vendor files.
• Respond to vendor inquiries regarding payment status and request invoices when necessary.
• Collaborate with the Disbursement Lead to ensure all invoices are properly prepared in the accounting system for payment processing.

• Collaborate with all department heads.
• Provide support to the Chief Financial Officer with projects and tasks as needed.
• Maintain a clean, organized and professional work environment.

• High school diploma or GED required, associate’s degree in business or a related field preferred.
• Prior restaurant or hospitality experience is a plus.
• Experience with Quick Books, Online Enterprise, Blue Cart, and Toast preferred.
• Proficiency in Microsoft Office Suite required.
• Reliable transportation required.

At the Kneads Bakeshop, we value our team members and make it a priority to offer competitive compensation that encourages longevity with the company and long-term growth. We offer competitive pay and comprehensive and affordable benefits packages, including medical/dental/vision, retirement savings, paid time off, flexible spending accounts, and employee parking.

We are an equal opportunity employer and do not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non‑merit factors.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.