Staff Accountant ; Payables

Location

Baltimore, Maryland

Staff Accountant 1 (Payables)

Accounting & Finance

Accounts Payables

Controller or Chief Financial Officer (CFO, in absence of Controller)

Performing and maintaining accurate accounts payable records, processing disbursements, reconciling vendor accounts, supporting financial reporting, and ensuring compliance with accounting policies and internal controls across all customer companies under contract.

Non‑Exempt (W‑2, Hourly) – Full‑Time

The Staff Accountant I – Payables is responsible for overseeing the day‑to‑day accounts payable functions for Enterprise Management Solutions, LLC and its affiliated companies. This position ensures the accurate and timely processing of invoices, vendor payments, reimbursements, contractor payments, and other financial obligations while maintaining compliance with Generally Accepted Accounting Principles (GAAP), internal controls, and organizational policies.

• Manage full‑cycle accounts payable activities across all assigned entities and affiliated companies.
• Review, verify, and process vendor invoices, contractor payments, employee reimbursements, stipends, and recurring expenses.
• Ensure all expenditures are properly approved, coded, documented, and recorded in accordance with company policy.
• Maintain accurate vendor records, contracts, W‑9 documentation, and payment histories.
• Reconcile vendor statements and accounts payable ledgers monthly.
• Investigate and resolve invoice discrepancies, payment issues, duplicate entries, and vendor inquiries.
• Coordinate payment schedules to ensure timely disbursement while supporting organizational cash flow objectives.
• Prepare journal entries and account reconciliations related to accounts payable transactions.
• Assist with month‑end and year‑end closing activities.
• Support preparation of financial statements, audit schedules, and supporting documentation.
• Ensure compliance with GAAP, IRS requirements, company policies, and applicable regulatory standards.
• Assist with annual 1099 preparation and reporting activities.
• Maintain accurate records within accounting software platforms, including Sage and other approved accounting systems.
• Monitor accounts payable aging reports and recommend corrective actions when necessary.
• Collaborate with operational leaders regarding budget allocations, invoice approvals, and expenditure tracking.
• Participate in audit preparation and provide supporting documentation during internal and external reviews.

• Serve as the primary point of contact for accounts payable inquiries, escalations, and vendor concerns.
• Identify opportunities to improve accounts payable workflows, internal controls, and operational efficiencies.
• Assist with special accounting projects, software implementations, system conversions, and process improvement initiatives.
• Support budgeting, forecasting, and cash flow analysis activities as assigned.
• Conduct historical transaction research and provide ad‑hoc financial analysis to management.
• Collaborate with other accounting personnel to ensure consistency of accounting practices across affiliated entities.
• Participate in interdepartmental work groups focused on performance improvement, compliance, and operational excellence.
• Assist with vendor onboarding processes and ensure appropriate documentation is obtained and maintained.
• Support internal and external audits by gathering documentation and responding to audit requests.
• Assist the Controller, CFO, or other designated leadership with special assignments and accounting‑related projects.
• Remain informed and compliant with all applicable accounting standards, regulations, company policies, and governing body requirements, including COMAR, CARF, CSA, OHCQ, and other applicable standards.
• Support orientation and training of employees on accounts payable procedures and documentation requirements when requested.
• Maintain confidentiality of all financial, business, employee, and client‑related information.
• Participate in quality assurance and performance improvement activities designed to…