Finance & Business Administration Coordinator

Equal Employment Opportunity Statement

Klik Solutions is an equal opportunity employer and complies with all applicable federal, state, and local laws prohibiting discrimination in employment. In all hiring and employment practices, Klik Solutions does not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, citizenship status, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable law.

Consistent with the Americans with Disabilities Act (ADA), Klik Solutions is committed to providing reasonable accommodations to qualified applicants and employees with disabilities. If you need assistance or accommodation due to a disability, please contact [HR contact information]. All requests for reasonable accommodation will be evaluated on a case‑by‑case basis in accordance with applicable laws.

The Finance & Business Administration Coordinator plays a critical role in supporting the company’s financial operations, customer account administration, procurement processes, and vendor management activities. This position serves as a key liaison between customers, vendors, sales, and accounting, ensuring accurate billing, timely collections, efficient procurement, and compliance with financial and regulatory requirements.

The ideal candidate is highly organized, detail‑oriented, and comfortable managing multiple operational and financial workflows while maintaining excellent customer service.

• Manage customer portal administration, including user access control, account settings, and auto‑pay configurations.
• Respond to customer inquiries related to billing, account setup, and payment processing.
• Serve as a point of contact for customer‑facing administrative and financial requests.

• Monitor and manage the accounting mailbox, responding to billing and payment inquiries.
• Generate monthly recurring invoices and daily invoices for project‑based and ad hoc services.
• Process invoice adjustments, corrections, and account updates as needed.
• Perform quality assurance reviews to ensure billing accuracy and completeness.
• Reconcile customer budgets and accounts receivable balances.
• Support collections activities and follow up on outstanding invoices.
• Maintain accurate customer financial records within Quick Books Online.

• Perform basic bookkeeping functions in Quick Books Online.
• Process and record daily bank deposits.
• Complete daily bank reconciliations and account matching activities.
• Maintain financial records and ensure data accuracy across accounting systems.
• Assist with month‑end financial close activities as assigned.

• Manage post‑sales operational processes to ensure orders are properly processed, procured, received, delivered, invoiced, and paid.
• Coordinate with internal teams to ensure accurate order fulfillment and billing.
• Review procurement data to ensure pricing, costs, and margins are accurate.
• Research and source competitive vendor pricing to optimize company profitability.
• Track procurement activities and maintain accurate purchasing records.

• Manage vendor relationships related to tax documentation, exemptions, and compliance requirements.
• Review and reconcile vendor invoices for accuracy prior to payment.
• Perform accounts payable data entry and record maintenance.
• Maintain vendor records and supporting documentation.
• Prepare and manage sales tax support documentation.
• Coordinate annual 1099 vendor reporting and related compliance activities.

• Assist with business license applications, renewals, and compliance documentation.
• Maintain organized financial and procurement records.
• Support audits and compliance reviews by providing the requested documentation.
• Identify opportunities to improve operational efficiency and process accuracy.

• Demonstrate proactive ownership of assigned networks and…