Accounts Payable & Office Administrator

Urban Built, a Baltimore-based general contracting company serving the Mid-Atlantic region, is seeking a detail-oriented and dependable Accounts Payable & Office Administrator to join our team.

As a general contracting company specializing in commercial and residential renovations and new construction, we are looking for someone who enjoys balancing accounting responsibilities with office operations. This position plays a key role in ensuring the accuracy of our accounts payable process while supporting the day-to-day administrative functions that keep our office running efficiently.

The ideal candidate has accounts payable experience, excellent organizational skills, and enjoys working in a collaborative, fast-paced environment.

Experience with
Sage accounting software and the construction industry is preferred.

• Process vendor invoices, expense reports, and credit card transactions accurately and timely
• Code invoices and job costs in Sage
• Reconcile vendor statements and credit card activity; research and resolve discrepancies
• Maintain vendor files, subcontractor documentation, and compliance records
• Prepare check runs and payment documentation
• Assist with account reconciliations and year-end reporting, including 1099 preparation
• Partner with Accounting and Production teams to resolve invoice and job cost questions

• Serve as the first point of contact by greeting visitors and managing incoming calls and emails
• Maintain office organization, supplies, and vendor relationships
• Coordinate mail, deliveries, and office services
• Prepare workstations, equipment, and system access for new hires
• Track company‑issued equipment, including laptops and mobile devices
• Provide basic technology support and coordinate with outside IT vendors
• Maintain filing systems, administrative records, and internal spreadsheets
• Assist with office budgeting, vendor account management, company events, and employee engagement activities

• Minimum of 2 years of Accounts Payable experience
• Strong Microsoft Excel and overall computer skills
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline‑driven environment
• Strong written and verbal communication skills

• Experience using Sage accounting software
• Experience in the construction industry
  , including construction accounting and job costing
• Experience with subcontractor/vendor management
• Previous administrative, office management, or office support experience

Salary commensurate with experience, with full benefits including vacation and sick leave, and a 401(k) employer match program.