Staff Accountant - Revenue and Receivables

• Base Pay $80,000.00 / Year
• Employee Type FT Exempt

Arts for Learning Maryland (formerly Young Audiences of Maryland) is devoted to enriching the lives and education of Maryland’s youth through educational and culturally diverse arts programs. Through Arts for Learning, professional teaching artists from all disciplines partner with educators, schools, and school districts to provide -- on average -- over 560,000 hours of learning in, through, and about the arts to more than 155,000 Maryland students annually.

Arts for Learning is a mission-driven organization that values community, innovation, and passion. The staff, board, and teaching artists have a shared commitment to advance equity in the field of education by working tirelessly to generate opportunities for students to imagine, create, and realize their full potential through the arts.

The Staff Accountant – Revenue & Receivables is responsible for managing the organization’s invoicing and accounts receivable processes, including grants, pledges, and earned program revenue. This position will work collaboratively with the Development and Program teams to maintain alignment among the organization’s accounting, fundraising, and customer relationship management systems by ensuring invoices are issued accurately, payments are recorded in a timely manner, and receivables are monitored and collected.

The Staff Accountant – Revenue & Receivables maintains supporting schedules for financial reporting and provides the revenue and contribution documentation and reconciliations necessary to support month-end close and audits in compliance with nonprofit accounting requirements.

This position will be cross-trained in other accounting functions, providing backup support for accounts payable, bank reconciliations, cash management, and other Finance operations as needed.

This is a hybrid Full-time, exempt position reporting to the Controller.

Revenue & Receivables

Prepare and issue invoices for earned program revenue activities.

Coordinate with Program teams to ensure invoices are accurate and issued on a timely basis.

Process cash receipts and accurately apply payments within the accounting system.

Record and monitor accounts receivable and work with Program teams regarding outstanding balances.

Research and resolve invoicing discrepancies and payment issues.

Reconcile accounts receivable subsidiary records to the general ledger.

Partner with the Development team to track grant awards, pledges, donor payments, and other contributions.

Maintain grant billing schedules and receivable tracking reports.

Process grant reimbursement requests and prepare supporting documentation for reimbursement-based grants.

Assist with grant reporting by preparing financial information and supporting documentation.

Maintain schedules supporting grants receivable and contributions receivable and ensure agreement with supporting documentation.

Record and monitor grants and contributions receivables and work with the Development team regarding outstanding balances.

Prepare accounts receivable reconciliations and supporting schedules for month-end and year-end close.

Maintain organized accounting records and documentation to support financial reporting and annual audits.

Prepare reports and analyses related to receivables and collections.

Support monthly close activities by preparing reconciliations, reports, and other requested analyses.

Assist with accounting projects, process improvements, and implementation of best practices.

Cross-Training & Operational Support

Cross-train in accounts payable, bank reconciliations, cash management, and other accounting functions.

Provide backup support for finance team responsibilities during staff absences and peak workload periods.

Assist with annual audit preparation and other Finance Department initiatives.

Participate in special projects and continuous improvement efforts that strengthen accounting processes and internal controls.

Partner with Development, Programs, and other Finance team members to ensure accurate invoicing, collections, and revenue tracking.

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