Accounting Specialist (Business Office
Job in
Baltimore, Anne Arundel County, Maryland, 21203, USA
Listed on 2026-08-05
Listing for:
Johns Hopkins University
Full Time
position Listed on 2026-08-05
Job specializations:
-
Accounting
Accounting Assistant, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections
Job Description & How to Apply Below
We are seeking an Accounting Specialist to support the Sheridan Libraries Finance Office by managing accounting and reconciliation tasks for library materials & collection acquisitions. The role helps ensure accurate financial records, resolves discrepancies, and maintains coordination between Library & University departments.
Specific Duties & Responsibilities
* Maintain system-level reconciliation between ALMA and SAP, including running reports and using tools to compare transactions and fund balances.
* Manage specialized payment activity such as foreign wire payments, foreign currency conversions, bank fees, vendor refunds/credits, special shipping charges, and internal cost transfers.
* Oversee the weekly ALMA to SAP invoice export file; monitor the ALMA EDI vendor invoice process
* Create and maintain vendor records in both the Libraries' Management system (ALMA) and the University's financial system (SAP)
* Maintain financial records and process related data.
* Monitor, verify, and reconcile accounts.
* Interface with departmental and University personnel to obtain and provide information to verify or support financial records and ensure compliance with established University policies and procedures.
* Prepare correspondence and answer inquiries regarding accounting information as required.
* Analyze accounting information and prepare reports and statements.
* May coordinate the work of lower-level staff as assigned.
* Assist with special projects or tasks as needed.
* Other duties as assigned.
Minimum Qualifications
* High school diploma or graduation equivalent.
* Two years of related experience.
* Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
* Bachelor's Degree in a related field.
* Previous experience in a high-volume invoice processing environment.
Technical Qualifications & Specialized Certifications
* Proficient use of ALMA or other Library Management Systems.
* Proficiency in Microsoft Office (especially Excel and Word).
Technical Skills & Expected Level of Proficiency
Accounting Record
- Awareness
Analytical Skills
- Awareness
Financial Record Maintenance
- Awareness
Generally Accepted Accounting Principles
- Awareness
Interpersonal Skills
- Awareness
Report Writing
- Awareness
Classified
Title:
Accounting Specialist
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20-$33.90 HRLY ($53,895 targeted; Commensurate w/exp.)
Employee group:
Full Time
Schedule:
Monday - Friday; 8:30am-5pm
FLSA Status:
Non-Exempt
Location:
Mount Washington Campus
Department name:
Business Office
Personnel area:
Libraries
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