Accounting Manager

About The Role

This highly capable, hands-on Accounting Manager takes ownership of the accounting function for a group of commonly controlled entities including healthcare companies and real estate entities.

Location: Hybrid

Employment Type: Full-Time;
Non-Exempt

Reports To: CEO

This highly capable, hands-on Accounting Manager takes ownership of the accounting function for a group of commonly controlled entities including healthcare companies and real estate entities.

• Responsible for accurate accounting records across all entities, from original transaction through final financial statements.
• Record, review, and approve journal entries, including accruals, allocations, recurring entries, and adjustments.
• Manage general ledgers and charts of accounts across multiple entities.
• Oversee AP, AR, cash activity, payroll accounting, fixed assets, prepaid expenses, accruals, and debt.
• Lead timely monthly, quarterly, and annual closes.
• Reconcile every balance sheet account monthly—including bank accounts, credit cards, loans, intercompany accounts, and clearing accounts.
• Prepare entity-level and consolidated/combined financial statements and supporting schedules.
• Build work papers that are organized, documented, and easy for a third party to follow.

• Maintain separate books and records for each legal entity and prevent improper commingling.
• Track and reconcile intercompany transactions, including shared expenses, rent, management fees, and advances.
• Account for real estate holdings, capital improvements, depreciation, mortgages, escrows, property taxes, insurance, and related costs.
• Manage intercompany lease arrangements between real estate and operating entities.
• Maintain fixed asset records for additions, transfers, disposals, retirements, and depreciation.
• Maintain equity, capital account, contribution, and distribution records by entity and owner.

• Develop and maintain written accounting policies, procedures, and month-end close checklists.
• Establish practical internal controls around cash, vendors, approvals, disbursements, and segregation of duties.
• Create documentation and record-retention standards that support every material accounting entry.
• Identify weaknesses, errors, and inefficiencies—and fix them.
• Serve as the organization's go-to resource for accounting treatment and document significant accounting positions.

• Responsible for the configuration and administration of the accounting system.
• Maintain user permissions, closing periods, audit trails, account structures, and system integrations.
• Review system output for reasonableness and investigate anomalies rather than passing problems downstream.
• Reconcile data between accounting, payroll, billing/revenue cycle, expense management, and banking systems.
• Clean up legacy balances and improve the accuracy, automation, and reliability of financial data.

• Monitor daily cash positions across entities and prepare cash forecasts.
• Oversee AP disbursement cycles and vendor relationships.
• Manage payroll processing and payroll accounting, including entity, department, and location coding.
• Reconcile payroll liabilities and verify payroll tax deposits and filings.
• Support employee benefit plan accounting, including retirement contributions and annual reporting.
• Provide financial information for insurance, licensing, accreditation, lender, and covenant reporting.

Our tax returns are prepared by an outside CPA firm. You won't be expected to prepare the returns but you will be responsible for the accounting records and information that make accurate tax filings possible.

• Serve as the primary accounting contact for the outside CPA firm.
• Be responsible for the annual tax preparation calendar and deliver complete information on schedule.
• Prepare year-end tax work papers for each entity.
• Track book-to-tax differences and record CPA-provided tax adjustments.
• Support pass-through entity, S corporation, partnership, owner K-1, basis, capital account, and real estate tax matters.
• Coordinate recurring filings, including W-2s, 1099s, property tax, sales/use tax where applicable, business licenses, and annual reports.
• Respond to tax notices and information requests in coordination with management and the CPA firm.
• Proactively flag transactions with tax implications before they happen, including acquisitions, dispositions, refinancings, entity formations, ownership changes, and significant capital expenditures.

• Deliver a reliable monthly management reporting package.
• Prepare entity-level and consolidated financial statements, budget-to-actual reporting, key metrics, and variance explanations.
• Coordinate annual budgeting and maintain budgets and forecasts.
• Develop analyses and models for management decisions, including profitability, cost…