Temporary Invoice Processor; Fiscal Accounts Clerk II

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. This is a six month temporary position that serves at the pleasure of the the Appointing Authority.

ASTD
10

Nancy S. Grasmick Education Building 200 W. Baltimore Street Baltimore, MD 21201

Hybrid schedule available (up to 3 telework days permitted each week)

To verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (R
* STARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration.

• Verifies Headquarters invoices to purchase order information.
• Reconciles invoices and vouchers posted against purchase orders.
• Processes invoice to voucher in ADPICS.
• Compiles weekly listing of posted invoices and reasons for invoices that are processed as late.
• Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller's office.
• Verifies batches of Child Care Administration Tracking System(CCATS) payments daily by checking data contained on the ‘CCATSMSDE Payment Interface Report’ versus interfaced transactions from CCATS to R
  * STARS. Batches are completed within 20 minutes of receipt (per batch). Discrepancies are reported back to appropriate staff or correction.
• Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents.
• Completes follow up on MSDE vouchers that are not approved within specified deadlines and follow up on error/vendor corrections to DORS batches that are unprocessed after two business days.

To verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (R
* STARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration.

• Verifies Headquarters invoices to purchase order information.
• Reconciles invoices and vouchers posted against purchase orders.
• Processes invoice to voucher in ADPICS.
• Compiles weekly listing of posted invoices and reasons for invoices that are processed as late.
• Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller's office.
• Verifies batches of Child Care Administration Tracking System(CCATS) payments daily by checking data contained on the ‘CCATSMSDE Payment Interface Report’ versus interfaced transactions from CCATS to R
  * STARS. Batches are completed within 20 minutes of receipt (per batch). Discrepancies are reported back to appropriate staff or correction.
• Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents.
• Completes follow up on MSDE vouchers that are not approved within specified deadlines and follow up on error/vendor corrections to DORS batches that are unprocessed after two business days.

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

Two years of experience reviewing, verifying, recording, adjusting…