Staff Accountant

Staff Accountant

We are seeking a detail oriented and organized Staff Accountant with a strong focus on Accounts Payable to join our accounting team. This position will be responsible for managing the day to day accounts payable process while also supporting general accounting functions, reconciliations, month end close, and financial reporting.

The ideal candidate has strong attention to detail, excellent organizational skills, and hands on experience processing a high volume of invoices and performing account reconciliations. This role requires someone who can work independently, identify discrepancies, and ensure transactions are recorded accurately and timely.

Key Responsibilities

• Manage the full cycle accounts payable process from invoice receipt through payment
• Review, code, and enter vendor invoices accurately and efficiently
• Match invoices to purchase orders, receiving documentation, and approvals
• Verify vendor statements and resolve discrepancies in a timely manner
• Prepare and process weekly check runs, ACH payments, and other electronic payments
• Maintain accurate vendor records, including W 9s and payment information
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions
• Monitor accounts payable aging and ensure invoices are paid according to established terms
• Research and resolve duplicate invoices, incorrect charges, and other payment issues
• Assist with 1099 preparation and year end vendor reporting
• Maintain organized and accurate AP documentation and records
• Perform regular bank, credit card, and general ledger account reconciliations
• Assist with month end and year end closing activities
• Prepare journal entries and supporting documentation as needed
• Review transactions for accuracy and proper account coding
• Assist with accruals, prepaid expenses, and other general ledger activities
• Support the preparation of financial statements and internal accounting reports
• Investigate and resolve discrepancies between subsidiary records and the general ledger
• Assist with audits and provide supporting documentation as requested
• Cross train and provide backup support for other accounting functions as needed