Specialist, Accounts Payable

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The Specialist, Accounts Payable serving as primary contact for the issuing bank, performs administrative duties for the University’s Corporate Card Program, responds to cardholder inquiries, monitors compliance with University policy, escalates issues to management and prepares card program reporting.. This position also assists in processing and issuing requisitions and purchase orders and other Accounts Payable functions for the University.

High school diploma or GED equivalent, plus previous experience in an Accounts Payable role. Experience with e-commerce or procurement cards preferred.

• Basic knowledge and experience with Excel, Word and Outlook software.
• Accuracy with strong attention to detail is required.
• Proven organizational and analytical skills.
• Account balancing and reconciling skills.
• Ability to work independently, prioritize, multi-task and capable of meeting all deadlines.
• Ability to communicate effectively, both orally and in writing with faculty, staff, vendors, and the university community in a professional manner.
• Ability to work in an open office area with interruptions.
• Excellent interpersonal skills, able to maintain confidentiality in a discreet, professional manner.

Light work: exerting up to 20 pounds of force occasionally and/or a negligible amount of forces constantly to move objects. Keyboarding, standing and/or sitting, walking, talking, and hearing. Close visual acuity to perform an activity such as viewing a computer terminal.

• Procurement Card (P-Card) program administration to include:
  • Distributed Card Program
    • Prepare monthly card program upload; reconciliations; investigate and resolve policy violations
    • Ensure timely processing and payment of monthly card statements
    • Audit expense reports to ensure accuracy and compliance with Company policies and procedures and avoid duplicate payments; prepare responses to inquiries of internal and external audits and communicate discrepancies to management.
    • Provide employee cardholders assistance with questions, problems, troubleshooting and navigation through the system
    • Monitor employee change notifications for new and terminated employees and update card accounts, as required
    • Card issuance and closure, user setup and maintenance, and issue resolution
    • Manage card spending limits, single transaction limits and MCC restrictions
    • Ensure compliance with University approval requirements
    • Processes invoices for payment through e-commerce
    • Follow up to ensure timely expense submissions by cardholders
    • Train employees on the proper use of cards, policy requirements and changes to procedures
• Dedicated Card Program
  • Vouch properly approved invoices for participating vendors
  • Process automated card payments to vendors via dedicated card
  • Reconcile merchant logs and manage unmatched transactions to the general ledger
• Support and serve as backup for the other Accounts Payable Specialist responsible for check vendors
• Assist the Budget Analyst with processing requisitions and issuing purchase orders ensuring compliance with University Approval requirements
• Maintain and update purchasing and procurement card policies and procedures, including portal forms
• Assist the Controller to perform accounting and compliance activities
• Deliver high-quality customer service
• Support implementation of best practices

EOE /AA Employer of Minorities/Females/Veterans/Disability