Financial Clerk II

This posting will be used to fill full-time, permanent positions in the Finance Section, Bureau of Engineering, in the Department of Public Works.

This position handles complex clerical accounting work for every Capital Project managed by the Bureau of Engineering. The main purpose of this position involves creating, compiling, verifying, recording and reporting financial data for all procurements and payment disbursements associated with the Capital Improvement Program (CIP) in coordination with Project Managers and user Agencies and in conjunction with the County's Finance Office.(

Note:

The duties and responsibilities enumerated in this class specification are for the purpose of determining a common set of minimum qualifications and salary level for all positions in this class. They are not intended to include all of the essential functions of all positions in the class.)

• Analyzes procurement requests for correctness of form and method, sufficient Capital funding, and completeness of documentation.
• Generates procurement request documents. Creates Capital Project procurements in the financial accounting system.
• Routes procurement requests for approval. Assigns 1st and 2nd level approvals of procurements in the financial accounting system.
• Analyzes and verifies disbursement data for correctness of form and method, sufficient funding, math and completeness of documentation.
• Compiles disbursement data for each vendor which tracks and records financial and related data, such as billing periods, invoice processing schedules, current and accumulated gross and net payments, and remaining encumbrances. Also, monitors retain ages withheld and reimbursed for each construction contractor.
• Assigns approval/disapprovals of disbursements in the financial accounting system.
• Compiles procurement and disbursement data for tracking purposes and to maintain project and payment schedules.
• Contacts vendors, departmental personnel and others to obtain information and resolve financial issues.
• Updates, monitors and maintains financial aspects of the project management database eBuilder.
• Monitors retain ages withheld and reimbursements for each construction contractor.
• Tracks deadlines for advertising Notice to Contractors, Consultant Selection Committee procurements and payment disbursements.
• Assists managers and support staff with all aspects of the financial accounting system, such as budget inquiries, purchasing procedures, Enterprise One / Work Day financial reporting, or procurement/disbursement methods.
• Work involved responsibility for performing varied and complex clerical accounting operations requiring knowledge of accounting system characteristics and the interrelationship of manual and computer processes.
• Duties include performing tasks for a major transaction area of the central accounting system or for the maintenance of a subsidiary billing or accounting system of a department or division
• Work is performed with considerable independence within the framework of rules, regulations, policies, and procedures governing the recording and reporting of financial transactions.
• Work is performed under general supervision and is subject to review by superiors and internal and external audit.
• Posts encumbrances, expenditures, cash receipts, revenues, and disbursements to journals.
• Reconciles and balances accounts. Analyzes and evaluates data input and output of a computerized system.
• Examines departmental requests for monies from accounts and confirms the availability of funds. Monitors accounts and notifies agency personnel of over expenditures.
• Authorizes disbursements to vendors and/or taxpayers. Examines vouchers, claims, invoices, checks and supporting data for conformance with established procedures and regulations. Maintains large computer files, database and/or accounting systems.
• Compiles data and prepares financial statements and other statistical and financial reports in accordance with standardized accounting procedures.
• Contacts vendors, departmental personnel, grant recipients and others to obtain and provide information and resolve disagreements.
• May assign, review, approve, supervise and/or train other office support personnel. Handles more complex problems referred by lower level office support personnel. Performs related work as required.

• Thorough knowledge of various accounting documents and their uses in a billing or accounting system.
• Thorough knowledge of departmental accounting…