Project Cost Accountant

At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day.

Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission?

To be the best fire protection company the industry has ever seen.

At Encore, our construction billing operationisasdialed in as they come.

While others picture pipes and sprinklers,we’rerunning an organized,fast-moving billing machine that keeps
80+active projects on track.

We are looking for a Contract Billing Specialist who wants to be right at the center of that engine. In this role, you will take ownership of billing for a large and active project portfolio. You will prepare AIA documentation, keep contract details from wandering off, and make sure invoices go out clean, correct, and on time. Project managers will rely on you, clients will appreciate you,andsoon enough, everyone will start coming to you with “Did we billthis”....because you’llalways

know.

This role blends detail work with communication and a good amount of problem solving. You will work closely with Operations and Finance to keep billing aligned, documentation complete, and revenue flowing the way it should. If you enjoy bringing order to moving parts and get genuine satisfaction from catching small inconsistencies before they cause trouble,you’llfitright in. And if you secretly love being the most organized person in the room,even better.

Your work is all about turning active construction projects into clean, contract compliant AIA billing. You keep forms, change orders, retainage, and lienwaiversorganized,so invoices go outaccuratelyand on time.

Prepare andsubmitmonthly AIA billing forms (G702 and G703) with accuracy and compliance.

• Generate customer invoices through intercompany billing software.
• Manage billing for a portfolio of more than 80 construction projects.
• Partner with project managers and clients to resolve billing discrepancies and prevent delays.
• Set up andmaintainconstruction project records in SAGE, including contract changes and supporting documentation.
• Review contracts toidentifykey billing terms, line items, and requirements.
• Prepare, track, and organiselienwaivers of all types.
• Monitor collections, follow up on outstanding invoices, and keep retention and change order approvals moving.
• Track and verify Certificates of Insurance for all relevant projects.
• Audit project completions to confirm accurate billing and collection of retain ages.

• Two to three years of experience in AIA billing or construction project billing
• Strong understanding of accounting principles and contract billing fundamentals
• High attention to detail and strong organizational skills
• Proficiency in Microsoft Excel and billing or accounting systems
• Experience with SAGE or similar ERP platforms
• Excellent communication skills and comfort working cross functionally
• Ability to stay steady andaccuratein a fast-paced environment

What Will Make You Stand Out?

• You have experience preparing lien waivers and tracking retainagein a structured system.
• You have prior exposure to multi state construction operations or specialty contracting.
• You are familiar with BI dashboards, reporting automation, or process improvement tools.
• You have experience working closely with project managers or field operations teams.
• You are…