Executive Administrative Assistant

Overview

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for 110 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to design the infrastructure and buildings that improve the world!

We are currently seeking a highly motivated and experienced Administrative Assistant to perform administrative and office support activities. This person will work in a fast-paced, deadline-driven environment. Must be well organized, detail oriented, high energy, and responsive with excellent communication, writing and proofreading skills. This person must work with a high degree of discretion in dealing with confidential information. This is an onsite position reporting to a Partner in our Baltimore, MD office.

• Provide direct assistance to Partner with administrative needs
• Assist staff with administrative needs
• Liaise with staff across departments and offices on behalf of Partner
• Assist in coordinating and scheduling meetings, and assisting with preparation of meeting materials and all logistics
• Assist with the execution of contract documents
• Word process documents and produce reports
• Develop spreadsheets and produce reports
• Schedule and book travel arrangements
• Field phone calls and receive and direct visitors
• Process expense reports
• Other duties as assigned

• Bachelor’s degree required. Equivalent years of relevant experience may be considered in place of formal education requirements
• Minimum of 10 years of clerical or administrative experience
• Architecture, engineering, or construction management firm experience preferred
• High degree of discretion in dealing with confidential information
• Self-motivated, confident, energetic, and creative
• Ability to work overtime to meet needs
• Hours:
  
  40/week in office (overtime may be required)
• Excellent organizational skills
• Ability to prioritize and multi-task to meet multiple, simultaneous deadlines in a short timeframe
• Demonstrated written and oral communication skills
• Demonstrated ability to work independently, in a team, and cooperatively with and in support of others
• Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint) and Adobe Acrobat required
• Experience with Deltek Vision preferred
• TS/SCI government clearance preferred; eligibility to obtain clearance is required

• Leave accrual and paid holidays
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

The expected hourly compensation range for this position is $25.00 - $38.50. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

Position # 2958

*** Not accepting resumes from 3rd party recruiters for this position ***