Financial Coordinator; Peabody Business Office

We are seeking a Financial Coordinator who will provide transactional and administrative support for a variety of financial processes within the department. This position plays a key role in ensuring accurate and timely processing of procurement, payments, reimbursements, and vendor-related activities.

Specific Duties & Responsibilities

Procurement and Purchasing Support

• Create and process shopping carts and purchase orders in the University's financial system.
• Record and monitor goods receipts and resolve discrepancies in coordination with vendors or Procurement Services.
• Track outstanding transactions and ensure timely processing.

Independent Contractor Processing

• Review independent contractor documentation for completeness and accuracy.
• Ensure correct agreement templates are used and all required signatures are obtained.
• Submit purchase order or invoice payment requests and monitor through completion.

Payment Processing

• Process invoices, honoraria, reimbursements, and non-employee payment requests in compliance with University policies.
• Research and resolve payment issues or delays.
• Maintain accurate transaction records and supporting documentation.

Vendor Setup and Management (Payment Works)

• Initiate vendor registration requests and assist new vendors in completing setup through Payment Works.
• Serve as a resource for vendor-related questions and troubleshooting.

Expense and Cost Transfers

• Process non-payroll cost transfers at the department's request, ensuring documentation supports the transfer.
• Verify accuracy and compliance prior to submission.

Travel and Corporate Card Administration (CBTC, T-Card, P-Card)

• Assist with Travel Request Authorizations (TRAs) and reconcile CBTC transactions in Concur.
• Track down missing receipts or folios and resolve reconciliation issues.
• Submit and follow up on T-Card and P-Card applications.
• Reconcile the department's Lyft account and allocate expenses to appropriate cost centers.

Policy Guidance and Administrative Support

• Serve as a point of contact for Concur support and general financial process inquiries.
• Provide guidance to school or departmental administrators on financial policies and procedures.
• Conduct basic training sessions on financial transaction processes and systems.
• Respond to ad hoc financial questions and support special projects as assigned.

Note
:
This description does not imply a complete list of duties and responsibilities and may be expanded as needed.

• High school diploma or graduation equivalent.
• Three years related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree in Finance, Accounting, Business Administration, or related field.
• Experience with University financial systems such as Concur, Payment Works, or equivalent enterprise systems.
• Familiarity with procurement, vendor management, or reimbursement processes in a higher education environment.

Classified

Title:

Financial Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.20 - $33.90 HRLY ($60,000.00 targeted; Commensurate w/exp.)
Employee group:
Full Time

Schedule:

Monday - Friday, 37.5 hours per week
FLSA Status:
Non-Exempt

Location:

Remote
Department name:
Business Office
Personnel area:
Peabody