Temporary Executive Administrative Assistant

About the Role

Join Marian House as a Temporary Executive Administrative Assistant and provide essential support to our Interim CEO/COO. This part-time, temporary position (3–6 months) requires an organized, tech-savvy individual who thrives in a dynamic environment and can manage high-level administrative tasks with professionalism and discretion.

• Office & Administrative Support:
  Organize digital and physical filing systems, track tasks and deadlines, prepare meeting materials, and maintain an orderly office environment.

• Technology & Communication:
  Manage calendars, documents, and virtual meetings (Teams, Zoom). Prepare professional documents and correspondence, and assist with basic troubleshooting.

• Gatekeeping & Interaction:
  Serve as the first point of contact for staff, board members, and external partners. Screen calls, emails, and visitors to prioritize the CEO/COO's time.

• Mail & Correspondence:
  Handle incoming and outgoing mail, track important documents, and support scanning, signing, and distribution.

• Meeting Support:
  Schedule meetings, prepare agendas and materials, attend meetings to take minutes, and track follow-up action items.

• Strong organizational skills and attention to detail

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Experience with virtual meeting platforms (Teams, Zoom)

• Previous administrative or executive support experience (nonprofit preferred)

• Ability to manage confidential information with integrity

• Reliable, proactive, and able to work independently

• Professional communication and interpersonal skills

• Highly organized and adaptable in a fast-paced environment

• Warm, approachable, and mission-aligned

• Tech-savvy and eager to learn

• Duration: 3–6 months (temporary)

• Hours: Part-time (flexible at 20 hours a week)

• Compensation: $20/hour or DOE

• Work Arrangement: On-site

We want the best people and we don t want biases holding us back. We strongly encourage people of every race, color, orientation, age, gender, origin, and ability to apply. Because we value a diverse workplace, we prioritize an inclusive climate absent of discrimination and harassment during the application process and after you join the team.