Executive Assistant to Chancellor

Best consideration date for applications: March 5, 2026

The Executive Assistant to the Chancellor ensures the effective, confidential, and efficient operation of the Chancellor’s Office. This role manages the Chancellor’s schedule and daily workflow, prepares and coordinates key communications and materials, and maintains smooth office operations while safeguarding sensitive information. By supporting both the Chancellor and Chief of Staff and contributing to streamlined processes across the executive offices, the Executive Assistant helps senior leadership remain focused on strategic priorities.

This is a highly sensitive position, requiring unwavering composure, sound and timely decision‑making, and the ability to handle confidential information with the highest level of discretion.

• Reviews and responds to meeting requests and invitations, and as appropriate, confers with the Chancellor or Chief of Staff or exercises independent judgment on the Chancellor’s availability.
• Analyzes the Chancellor’s calendar and ensures the calendar is free from conflict.
• Schedules in-person, virtual, and hybrid meetings and coordinates logistics.
• Ensures the Chancellor is provided with briefing materials for each event.

• Prepares meeting materials, agendas and executive correspondence,
• Manages documents and logistics, and independently gathers pertinent information for meetings and events on calendar.
• Coordinates travel arrangements and works with the Chancellor’s Office staff as needed on logistics.

• Processes highly sensitive paperwork.
• Monitors the office phone and greets office visitors.
• Manages space utilization and visitor coordination.
• Orders supplies and maintains a well‑stocked office.
• Handles Baltimore Office parking registrations and issues for staff.
• Acts as division liaison for scheduling events with the President's participation.
• Processes payments and reimbursements for the Chancellor and staff as needed.
• Coordinates with the Executive Assistant to the Chancellor and Board of Regents Coordinator to:
  • Ensure a high‑performing operational unit by identifying and developing courses of action to manage and improve business processes and space use within the Chancellor’s offices;
  • Document administrative procedures and manuals for the Chancellor’s offices and ensure implementation and adherence; and
  • Maintain the USM Office master calendar.

• Communicates the Chief of Staff’s messages effectively.
• Acts as a project manager on special projects, as assigned by the Chief of Staff.
• Gathers data and synthesizes information, performs research, and prepares reports.
• Provides some calendar support for the Chief of Staff.

The Maryland Charity Campaign (MCC) is an annual workplace giving program that enables Maryland state employees and retirees to support vetted nonprofits through payroll deductions or one‑time contributions, featuring hundreds of participating charities and periodic donor incentives during the campaign period. This role provides administrative and communication support for the campaign, including participating in required virtual training and weekly administrator meetings;

preparing and distributing weekly staff communications; assisting employees with MCC website issues and coordinating solutions with campaign administrators; securing and distributing incentive giveaways; managing prize drawings; and updating the supervisor on campaign progress.

$90,000-$105,000

Bachelor’s Degree or high school diploma/GED with 6 years of experience providing primary support to a senior level position.

5 years of administrative support experience, with at least 3 years providing primary support to a senior level position.

• Expert-level executive scheduling and calendar strategy.
• Advanced written and oral executive communications.
• Strong project management capability.
• Attentive to…