Administrative Coordinator

Job Description

The University of Maryland School of Medicine has an exciting opportunity for an Administrative Coordinator to join the Department of Pediatrics. The Administrative Coordinator will provide daily support of financial (FIN), procurement (SSAS) and human resources (HR) for the department. They also provide review of human resource and financial documents and reports. This includes payroll processing and human resource transactions; procurement;

and financial budgeting, Coordinates unit's budget.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance;

professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

• Adhere to policy documents including standard operation procedures, presentations, and other procedural information.
• Performs daily administrative duties related to financial operations, procurement, and human resources, including payroll processing, human resource transactions, purchase orders, and financial budgeting,
• Identify and assist in the development of future business process changes to administrative unit. Ensure effective use of resources within department and may supervise support staff.
• Review line by line analysis of financial reports for accuracy and variances. Identifies inconsistencies and errors and resolves or escalates as needed.
• Conduct research, gather data, and prepares various financial reports for management. Prepare and assembles statistical data and reports for use in budgetary evaluation, expenditure tracking, and maintains data to coordinate necessary computer files
• Prepares unit's budget and performs micro trend analyses and financial forecasts.
• Adhering to payroll guidelines, ensures timesheets and payroll adjustments are tracked and entered timely. Follow up on delinquent timesheets.
• Maintains commitment accounting data and logs and reconciles biweekly payroll. (FIN)
• Supports purchasing and travel management for administrative unit’s department, including procurement card purchases, initiating purchase requisitions, and processing travel reimbursements. Determines client needs from analysis and designs procurement methodology, researches markets, and assists in contracts and negotiations. Prepares travel journal entries and reviews travel expenditures. (SSA/FIN)
• Apply knowledge human resource transactions to administrative unit needs and processes. Manages and attends to confidential matters of employment, credentialing, payroll accounting, and records management processes for the administrative unit. (HR)
• Performs accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP) ensuring unit budget is balances. (FIN)
• Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services and partners with them on campus-wide initiatives.
• Responds to inquiries with accurate and policy supported information. Contacts appropriate resources when unable to find factual support for answers.
• Performs other duties as assigned.

Education:

Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience:

Two (2) years of related experience in use and analysis of financial, administrative, procurement, or human resources management.

Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and…