Administrative Coordinator

Overview

The University of Maryland, Baltimore (UMB) Veterinary Resources program seeks an Administrative Coordinator to support our mission of exceptional animal care.

UMB offers a comprehensive benefits package including retirement, paid vacation, paid holidays, unlimited sick time, health insurance, professional development, tuition remission, flexible schedules, and teleworking options where applicable.

• Support financial (FIN), procurement (SSAS), and human resources (HR) functions for the division.
• Review HR and financial documents and reports; process payroll, HR transactions, purchase orders, and budgets.
• Manage unit budget and coordinate budget activities.
• Adhere to policy documents, SOPs, and procedures.
• Handle daily administrative duties: payroll processing, HR transactions, purchasing, and budgeting.
• Answer calls and manage the electronic mailbox.
• Schedule meetings, rooms, and appointments.
• Prepare, format, update, and proofread documents and correspondence.
• Take meeting minutes.
• Assist the Attending Veterinarian and Director with administrative tasks related to finance, procurement, and HR.
• Identify and support future business process improvements.
• Maintain supply and equipment inventories.
• Enter data into systems.
• Manage purchasing and travel: procurement card purchases, requisitions, travel arrangements, and Concur expense reports.
• Perform accounts receivable/payable activities under GAAP ensuring unit budget balance.
• Respond to inquiries with accurate policy‑supported information.
• Perform other related duties as assigned.

Bachelor’s degree in business administration, public administration, finance, accounting, human resources, or a related field.

Two (2) years of related experience in finance, administration, procurement, or human resources management.

Additional related experience and formal education may be substituted for the education or experience requirement on a year‑for‑year basis with 30 undergraduate college credits equal to one year of experience.

• Knowledge of job requirements and applicable regulations.
• Skill in use of applicable technology and systems.
• Effective verbal and written communication.
• Ability to work cooperatively and independently.
• Demonstration of UMB Core Values:
  Respect & Integrity, Well‑being & Sustainability, Equity & Justice, Innovation & Discovery.

$55,000 – $64,000, commensurate with education and experience.

UMB is an equal‑employment‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran’s status, or any other legally protected classification.

If you need a reasonable accommodation for a disability under the ADA, submit an Accommodation Request. For inquiries, contact _accom.

UMB prohibits sex discrimination in any education program or activity it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non‑Discrimination for more information.